Receptionist and Administrative Coordinator

Daikin Industries; Saudi Arabia; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading provider of HVAC solutions in Saudi Arabia is seeking a Receptionist & Administrative Coordinator. The ideal candidate will maintain front office operations and provide administrative support. Responsibilities include welcoming visitors and managing communications, alongside office supply coordination. Candidates should have a Bachelor’s degree, at least 2 years of experience in administration, and be fluent in English and Arabic. This position offers a dynamic work environment in a multinational corporate setting.

Benefits

Opportunities for learning and growth

Inclusive workplace culture

Qualifications

• Minimum 2 years of experience in Reception, Front Desk, or Office Administration.
• Experience in industrial, corporate, or professional services environment is an advantage.

Responsibilities

• Serve as the first point of contact, welcoming visitors and clients.
• Manage incoming calls, emails, and front desk inquiries.
• Support daily administrative operations.
• Coordinate office supplies and vendor services.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong organizational skills

Multitasking abilities

Fluent in English and Arabic

Customer service skills

Education

Bachelor’s degree in Business Administration or related field

Tools

SAP or similar ERP systems

Job description

Receptionist & Administrative Coordinator (Saudi Talent)

Entity: Daikin Middle East

Job Category: Sales

Location: SA

Job Requisition ID: 2523

Daikin Middle East & Africa is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People.

About the Role

As a Receptionist & Administrative Coordinator (Saudi Talent) based in Dammam, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.

This role is ideal for a detail-oriented, organized, and service-focused professional, and you will work closely with internal teams, regional stakeholders, and external service providers to support a structured, professional, and inclusive workplace.

How You Will Make an Impact

Reception & Front Desk Operations

• Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
• Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
• Coordinate visitor access, meeting room bookings, and hospitality arrangements.
• Maintain a clean, organized, and professional reception area in line with corporate standards.

Office & Administrative Support

• Support daily administrative operations to ensure smooth office functionality.
• Act as the primary administrative contact for employees regarding office-related requests.
• Coordinate internal communications, documentation, and basic record-keeping.
• Assist with meeting coordination, scheduling, and preparation of administrative materials.

Facilities, Supplies & Coordination

• Coordinate office supplies, procurement requests, and vendor services.
• Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
• Liaise with internal teams and external vendors to address administrative and facility-related needs.
• Ensure compliance with company policies, procedures, and administrative standards.
• Prepare and submit basic administrative reports to the line manager.

What You Need to Succeed

Education & Experience

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
• Experience in an industrial, corporate, or professional services environment is an advantage.

Skills & Competencies

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SAP or similar ERP systems is preferred.
• Strong organizational, multitasking, and time-management skills.
• Professional appearance with strong interpersonal and customer service skills.
• Ability to work independently and collaboratively within a diverse team.
• Fluent in English and Arabic, both written and spoken.
• Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
• Comfortable working in a multicultural, multinational corporate environment.
• Eager to learn, grow, and contribute to long-term organizational success.

Good climate starts with people Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.