Project Manager, Live Event Activations & Esports

Informa Group; Riyadh; Hybrid; SAR 180,000 - 360,000; Full time

Benefits offered by this job

BUPA Medical Insurance

Annual leave – 25 days

Remote working on Sundays

Global relocation packages

Flight allowances

Job summary

Tahaluf is seeking a Project Manager to join our team and lead delivery of large-scale events in a fast-paced environment. You’ll coordinate across departments to meet milestones and manage risks, while guiding cross-functional teams from planning to execution.

You will oversee event delivery, speaker management, and post-event evaluation, collaborating with the Special Projects team, Marketing Manager, and Event Manager to ensure seamless operations and standout experiences.

Qualifications

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

Responsibilities

• Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
• Manage stakeholder interactions across internal teams and external partners at all levels.
• Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
• Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
• Where necessary, manage speaker logistics leading up to the event.
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Manage minutes and tasks reporting, tracking, and monitoring.

Skills

Project management

English & Arabic fluency

Education

Bachelor's degree or equivalent

Tools

MS Office/Office 365

Smart Sheets

Airtable

Job description

Tahaluf is seeking a Project Manager to join our team and lead delivery of large-scale events in a fast-paced environment. You’ll coordinate across departments to meet milestones and manage risks, while guiding cross-functional teams from planning to execution.

You will oversee event delivery, speaker management, and post-event evaluation, collaborating with the Special Projects team, Marketing Manager, and Event Manager to ensure seamless operations and standout experiences.