Orders Planning Administrator-CMD

Zahid Industries; Jeddah; On-site; SAR 67,000 - 100,000; Full time

Job summary

Zahid Industries in Jeddah seeks an Orders Planning Administrator to manage purchase orders and administrative tasks. The role requires coordinating with suppliers, ensuring on-time shipping, and maintaining accurate documentation for efficient operations.

The candidate should have a finance/business background, fluency in English and Arabic, and at least two years of order planning experience with dealers. This is an on-site position based in Jeddah.

Qualifications

• Experience in purchase order creation and administration.
• Fluent in English and Arabic, with strong written and verbal communication.

Responsibilities

• Prepare purchase orders and manage administration activities.
• Follow up with CAT and offshore suppliers for HSE and MSE orders to ensure readiness, shipping, and arrival of gensets and accessories.
• Follow up to ensure readiness, shipping and arrival of gensets.
• Ensure legal documents and insurance are prepared correctly and delivered on time for on-time shipment clearance.
• Validate supplier invoices, process payments and manage claims.
• Maintain complete records from PO creation to receiving/claims.
• Create stock codes in M3.
• Liaise with suppliers for pricing and cost calculations.
• Perform NLC calculations.

Skills

Pricing

Invoicing

Logistics

Incoterms

Ordering

EPR systems

Project Management

Business knowledge

Education

Finance degree

Business Administration

Tools

M3

Job description

Job Title: Orders Planning Administrator-CMD

Posting Start Date: 19/08/2026

Job Location: JEDDAH

Job Description:

Job Summary

Responsible for preparing Purchase Orders and Administration activities.

Key Accountabilities

• Preparing purchase orders.
• Follow up all CAT and offshore suppliers for HSE and MSE orders, to ensure the readiness, the shipping and the arrival of Gensets and accessories.
• Follow up to ensure the readiness, the shipping and the arrival of Gensets.
• Ensures that the legal documents and insurance are made correctly and on time and that they are delivered to the correct persons to ensure on time clearance of the shipments.
• Suppliers invoices validation, processing and claims.
• Keeping complete records of all ordering documents from preparation till receiving / claims.
• Creating Stock Code in M3.
• Communication with suppliers.
• Price lists and costs calculations.
• NLC calculations.

Knowledge, Skills and Aptitude

• Educational Qualifications and Certifications: University Degree in Finance, Business Administration
• Knowledge: Project Management, Business knowledge preferred in similar industry
• Technical Skills: Good knowledge in pricing, invoicing, Logistics, Incoterms, ordering and EPR systems
• Language Skills: Fluency in both English and Arabic. Good communication skills, both written and verbal.
• Experience: Minimum of 2 year’s experience in Order Planning with Dealer.

Key Interactions

• Key Internal Contacts: Area Managers. EPD Technical Manager. Regional Application Engineers. Sales Engineers. Asst Manager Pricing & Logistics

• Purpose of Interaction: Discussions, communications and collaboration. Technical communications and collaboration. Regional communications. Sales Orders communications and collaboration. Direction and Guidance

• Key External Contacts: External and Local suppliers

• Purpose of Interaction: Follow-up Purchase Orders

• Direct Reports: NA