Legal Secretary

Baker McKenzie; Riyadh; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading global law firm is seeking a Legal Secretary to provide comprehensive secretarial and administrative support. The role is reserved for Saudi nationals fluent in both Arabic and English. Responsibilities include preparing legal documents, managing calendars, and organizing complex activities. Applicants should have significant experience in a legal environment and excellent communication skills. The position offers a starting salary of $50,000 and encourages team collaboration to enhance workplace efficiency.

Qualifications

• Fluent in both Arabic and English required.
• Need to have legal secretarial experience in a professional services environment.
• Preferred secretarial degree; high school diploma required.

Responsibilities

• Prepare correspondence and legal documents as needed.
• Manage attorneys' calendars and organize complex activities.
• Interact with Accounting to process bills and invoices.

Skills

Fluent in both Arabic and English

Legal secretarial experience

Knowledge of MS Word, Excel, and PowerPoint

Ability to work independently

Excellent communication skills

Education

High school diploma or equivalent

Secretarial degree

Tools

Intapp Time

Intapp Open

Job description

This role is reserved for Saudi nationals, fluent in both Arabic and English.

The Legal Secretary will provide secretarial and administrative support as required to attorneys.

Main responsibilities

• Prepare attorneys' correspondence and other legal documents as requested
• Draft information on behalf of the timekeeper with little or no direction
• Manage attorneys' calendars
• Schedule and organize complex activities such as meetings, travel, and seminars
• Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.).
• Update and proof visual presentations
• Organize and prioritize large volumes of email and phone calls
• Respond to regularly occurring requests for information
• Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment
• Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights
• Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes
• Volunteer to assist others in practice groups and the office
• Work harmoniously in a team environment and foster team spirit
• Share information and expertise readily with staff members at all levels

Skills and experience

• A high school diploma or equivalent; a secretarial degree is preferred
• A large amount of legal secretarial experience; work experience in a legal or professional services environment
• A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently, prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Can understand the Firm's structure and available resources
• Look for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads

Salary starting from $50,000

Additional Information

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Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.