Infrastructure Project Admin & Documentation Specialist

WSP Global Inc.; Riyadh; Presencial; SAR 67.000 - 134.000; Jornada completa

Descripción de la vacante

WSP Global Inc. in Riyadh is seeking an experienced Administrative Support professional to join our team on a major roads and highways infrastructure project.

You will provide comprehensive administrative, document control, coordination, and office support services to the project management and supervision teams. You will help maintain accurate records, coordinate meetings, manage project documentation, and support project personnel in a fast-paced environment.

Formación

• Minimum 6 years of administrative or project coordination experience.
• Experience on large infrastructure, roads/highways, or engineering projects preferred.
• Strong MS Office and documentation/reporting proficiency.
• Familiarity with project documentation and reporting processes.
• Excellent record management and organizational skills.
• Excellent communication and coordination abilities.

Responsabilidades

• Provide day-to-day administrative support to project leadership and team members.
• Prepare, format, and distribute correspondence, reports, presentations, meeting minutes, and project documentation.
• Maintain organized filing systems for electronic and hard-copy records.
• Coordinate calendars, appointments, meetings, and conference room bookings.
• Arrange travel, accommodation, transportation, and logistics for project personnel.
• Screen and direct incoming calls, emails, and correspondence.
• Support coordination of project activities between management, supervision, clients, contractors, and subcontractors.
• Assist in preparing project reports, weekly updates, dashboards, and status reports.
• Track action items from meetings and follow up with stakeholders.
• Coordinate internal and external meetings, workshops, and project reviews.
• Ensure project documentation is distributed to relevant stakeholders in a timely manner.
• Maintain accurate project records and documentation in accordance with company procedures.
• Support document control activities including document registration, filing, tracking, and archiving.
• Ensure project correspondence, reports, drawings, and submissions are properly stored.
• Monitor document workflows and assist teams in maintaining document compliance.
• Support project audits and information management activities.
• Assist with office management activities, including procurement of stationery and office supplies.
• Coordinate onboarding arrangements for new project staff.
• Monitor office facilities and report maintenance issues.
• Liaise with vendors and service providers as required.
• Support mobilization and demobilization of project personnel.
• Maintain project databases, trackers, and administrative records.
• Prepare routine reports and summaries for project management.
• Assist in compiling monthly reports, timesheets, attendance records, and project administration data.
• Ensure accuracy and confidentiality of project information.
• Build and maintain positive relationships with stakeholders and support communication between project teams and clients.

Conocimientos

Communication

Organizational skills

Attention to detail

Coordination

Educación

Diploma or Bachelor’s Degree in Business Administration

Project coordination certifications (advantageous)

Herramientas

Microsoft Office Suite

Document management systems

Descripción del empleo

WSP Global Inc. in Riyadh is seeking an experienced Administrative Support professional to join our team on a major roads and highways infrastructure project.

You will provide comprehensive administrative, document control, coordination, and office support services to the project management and supervision teams. You will help maintain accurate records, coordinate meetings, manage project documentation, and support project personnel in a fast-paced environment.