Human Resources Coordinator

RIXOS; Medina; On-site; SAR 90,000 - 130,000; Full time

Job summary

RIXOS Murjana (Saudi Arabia) is seeking a Human Resources Coordinator to provide efficient service to colleagues, covering recruitment, employee administration, joiners and leavers, and HR reporting. You will support HR operations, maintain accurate records, and liaise with external agencies to coordinate visa arrangements.

The role requires a Bachelor's degree in HR or related field, and at least one year of HR/administration experience, with fluency in English and Arabic.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related discipline is preferred.

Responsibilities

• Coordinate recruitment processes including candidate communications and joining/leaving formalities.
• Maintain and regularly update employee files and MIS for assigned processes.
• Provide administrative support to the Director of Human Resources and manage diary, calendars and correspondence.
• Coordinate employee joiner and leaver administration and visa arrangements with external agencies.
• Establish productive relationships across hotel departments and support HR practices improvement.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Attention to detail

Discretion

Education

Bachelor's degree in Human Resources, Business Administration, or related discipline

Tools

Microsoft Office

Job description

We are far more than a worldwide leader in hospitality We welcome you as you are and offer opportunities to find a role and brand that truly match your personality and aspirations At Ennismore we are committed to supporting your growth and learning every day ensuring that your work brings purpose and fulfillment to your life During your journey with us you will have the opportunity to explore limitless possibilities shape your own story and help us imagine the future of hospitality together Rixos Murjana is a self-contained paradise where everything you desire is effortlessly within reach Consistently offering guests hospitality experiences that transcend the ordinary this new Rixos Hotels property in Saudi Arabia is set to redefine hotel stays in the Kingdom Spanning 275 000 square metres the very best of indulgence relaxation and adventure come together in an All-Inclusive experience like no other- all-encompassing uncompromising and unmatched

About the Role

Reporting directly to the Director of Human Resources the Human Resources Coordinator is responsible for providing efficient personalized courteous and timely service to all colleagues The role involves coordinating various Human Resources functions including recruitment employee administration joiner and leaver processes employee relations departmental coordination liaison with external contractors HR reporting and maintaining accurate employee records and databases The successful candidate will support the smooth daily operation of the People amp Culture Department while ensuring compliance with hotel standards policies procedures and applicable legal requirements

Key Responsibilities

Recruitment & Talent Acquisition

• Maintain and regularly update candidate databases and CV records to support future recruitment requirements
• Assist in the recruitment and hiring of all rank-and-file employees
• Coordinate the entire recruitment process including interview arrangements candidate communication contracting and employee arrivals
• Ensure recruitment documentation and candidate records are accurate consistent and complete
• Coordinate with relevant hotel departments regarding recruitment requirements and hiring activities
• Liaise with the PRO and external agencies to coordinate employee visa applications and arrangements
• Coordinate the arrival process of new employees and ensure the necessary joining arrangements are completed

Employee Administration & HR Operations

• Coordinate employee joiner and leaver administration
• Maintain and regularly update employee files ensuring all required documentation is properly filed
• Develop and maintain confidential employee records documents databases and departmental filing systems
• Maintain accurate HR records and Management Information Systems MIS for all assigned processes
• Monitor and track annual and sick leave accruals
• Coordinate employee-related activities with all hotel departments
• Support the implementation and evaluation of HR practices to improve departmental efficiency and effectiveness
• Assist the HR team with administrative and operational tasks as required

Employee Relations

• Establish and maintain effective working relationships with colleagues across all hotel departments
• Coordinate employee relations functions in consultation with the Director of Human Resources
• Listen and respond appropriately to employee concerns and requests
• Maintain positive working relationships and support a collaborative working environment
• Communicate professionally and courteously with colleagues at all organizational levels

Administrative & Management Support

• Provide comprehensive administrative support to the Director of Human Resources including handling highly confidential and sensitive matters
• Organize daily incoming correspondence assess priorities and respond or follow up as appropriate
• Manage the Director of Human Resources diary and ensure pending correspondence and trace files are reviewed and actioned daily
• Maintain and update calendars to facilitate appointments and meeting schedules
• Arrange meetings take minutes and circulate meeting records
• Prepare letters memorandums reports and other documents using word processing spreadsheet database and presentation applications
• Handle incoming and outgoing correspondence including receiving date-stamping and distributing mail
• Maintain organized electronic and physical filing systems for records reports and departmental documents
• Handle telephone calls professionally take messages and prioritize communications where necessary
• Coordinate the People amp Culture Department s stationery requirements and procurement through FMC
• Maintain business contact records follow up on pending matters and ensure timely completion of assigned actions

Qualifications

Bachelor's degree in Human Resources, Business Administration, or a related discipline is preferred.

Experience

• Previous experience in Human Resources or administration is required.
• Minimum of one year of experience in a similar role.

Technical & Language Requirements

• Proficiency in Microsoft Office applications and general computer operations.
• Fluency in reading, writing, and speaking both English and Arabic.

Required Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent interpersonal and relationship-building abilities.
• Strong administrative and coordination skills.
• Attention to detail and accuracy.
• Good judgment and problem-solving abilities.
• Ability to handle confidential and sensitive information.
• Highly responsible, reliable, and organized.
• Ability to work independently and cohesively as part of a team.
• Ability to remain calm, professional, and courteous at all times.
• Strong focus on colleague needs and service delivery.