Government Tender Executive/Specialist

Zahrawi Group; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Zahrawi Group in Riyadh is seeking a Tender & Quotations Specialist to support the sales team by preparing tenders, creating quotations and sales orders, and coordinating delivery with all stakeholders.

The role requires 1 year of experience with Government Tender & NUPCO, strong MS Office skills, and demonstrated problem solving, negotiation and relationship-building abilities. Based in KSA, you will manage bid responses and maintain tender documentation.

Qualifications

• 1 year of experience related to Government Tender & NUPCO
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Strong problem-solving and negotiation skills
• Based in KSA

Responsibilities

• Prepare sales orders and tender documents
• Create sales agreements and sales orders
• Submit quotations and tenders before the closing date with required documents
• Follow up on inventory and deliveries
• Develop and search for new business leads, including tenders and inquiries advertised

Skills

Excel formulas

Pivot tables

Microsoft Office

Problem solving

Time management

Process management

Analysis

Negotiation

Decision making

Relationship building

Job description

About Zahrawi Group

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

Job Brief

The incumbent helps the sales representatives improve their productivity by supporting them with quotations and tenders. They are responsible for creating tenders in system and control the delivery process in alignment with all stakeholders.

Accountabilities

• Adhere to all Zahrawi Policies & Procedures as applicable.
• Support and assist fellow team members/departments, as and when needed, to meet company/department goals.
• Prepare sales order confirmation in line with the checklist.
• Identify problems and address them to the team leader.
• Effectively present information and respond to questions from colleagues.
• Creating Sales agreements and sales orders
• Follow up on inventory and deliveries.
• Develop and search for new business leads, including tenders and inquiries advertised on websites and newspapers.

Documentation

• Preparate Letters of Warranty, Undertaking, Offer Validity Extension, etc.
• Check all FOC sales orders must have Sales Supervisor/Division Managers approvals.
• Ensure Bid-bond, Performance-bond, and Bank Guarantees are arranged as per the requirements of the customer.

Database

• Maintain a database of the quotation/tenders/other documentation files in the company shared drive for easy and quick references.

Tenders and Quotations

• Responsible for submitting quotations and tenders before the closing date with all the documents required by the customer attached.
• Quote and submit online quotations in coordination and approval from the sales team.

Business Network

• Follow up with the customer to know the progress/status of the quotations and Tenders.
• Set up deliveries for LTL PO as per the signed contract.

Requirements

Experience: 1 year of experience related to Government Tender & NUPCO

Job Specific Skills: Excellent MS Office Skills (Excel Formulas, Pivot), Microsoft Office, Problem-solving, Time management, Process management, Analysis, Negotiation, Decision-making, and relationship-building

Additional Details: Candidate should be based in KSA.