Government Affairs Officer - HR

UCC Holding; Riyadh; On-site; SAR 90,000 - 130,000; Full time

Job summary

UCC Holding is seeking an HR Government Affairs Officer to manage all activities related to government offices and agencies. The role ensures timely execution of responsibilities, provides reports, and analyzes government policies to assess impacts on operations, aligning internal policies with regulatory requirements.

The position involves monitoring immigration and labor records, communicating policies, resolving immigration issues, assisting employees with asylum and entitlements, expediting

Qualifications

• Minimum 2-3 years working experience in GA matters for HR department of large scale companies.

Responsibilities

• Manage and control processes related to Government offices/agencies; ensure timely execution and provide reports.
• Analyze and interpret government policies and assess potential impact on operations.
• Review internal policies, plans, and programs for consistency with government regulations and laws.
• Monitor immigration and labour records; maintain through the organization system.
• Develop, manage and communicate Government relations policies and processes to ensure compliance.
• Resolve immigration related issues promptly.
• Disseminate information to HR about significant problems that may affect company goals.
• Assist employees with immigration formalities and entitlements.
• Process immigration requirements to expedite onboarding of new employees.
• Update business areas on issues, risks, and statuses of immigration/government processes and provide timely solutions.
• Complete immigration processes efficiently (Resident Permits, visas, CID, etc.).
• Track expiry dates and renew time-sensitive documents to avoid fines.
• Maintain employee files and documents related to immigration.
• Prepare internal memos and manage reference numbers for department correspondence.
• Arrange labor contracts for signature and attestation in Labor Dept.
• Update master files of exit permits, visa renewal and RP renewal.
• Stay informed on current labor/immigration laws and notify HR staff of changes.
• Support HSE initiatives and incident reporting in line with IMS policies.

Job description

The HR Government Affairs Officer is responsible in managing and controlling the process of all activities that are related to the Government offices/agencies. The role oversees and ensures that responsibilities are executed in a timely manner and provide the business with reports. The officer analyzes and interprets government policies, evaluate potential impact to organization's operation and reviews internal policies, plans, programs to ensure consistency with corresponding government regulations and laws.

• Monitor the implementation of an improvement process for all immigration and labor records to be tracked and maintained through the established organization system.
• Assist in developing, managing, periodical review, and communicating Government relations policies and processes to ensure organization compliances.
• Ensure to resolve immigration related issues in a timely manner.
• Ensure proper dissemination and keep the HR team informed of significant problems that may jeopardize the achievement of Company goals, and those are not being addressed adequately.
• Facilitate and attend to employee queries regarding details of immigration formalities, and entitlements.
• Manage the processing of all immigration requirements in the most effective and efficient manner to expedite on boarding of new employees.
• Ensure to update relevant business areas with issues, risks, and statuses of immigration/government processes and provide relevant solutions in a timely manner.
• Ensure immigration processes are completed in minimal time including Resident Permits, Drivers Licenses, Visas, CID procedures etc.
• Track and monitor relevant expiry dates and ensure that all time-sensitive documents and licenses are renewed ahead of
• deadline to ensure full compliance and avoid fines.
• Maintain employee files and documents relevant to immigration transactions.
• In-charge of the preparation of the internal memos and responsible in the proper monitoring of the reference numbers assigned in all departments correspondences.
• Arrange the labor contracts for signature and stamped before sending for attestation in the Labor Dept.
• Ensure proper recording and updating the master files of exit permits, business visa renewal and RP renewal.
• Keep abreast with current labor/ immigration laws and update the HR staff on any changes.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Experience

Minimum 2- 3 year(s) working experience in GA matters for HR department of large scale companies