Fuel Procurement Officer

flynas; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Flynas is seeking a diligent procurement/payables professional to manage supplier invoices, ensure billing accuracy against contracts, and coordinate payments with the finance team in Riyadh.

The role emphasizes compliance with terms, data accuracy on invoices, and active participation in safety and operational governance to support cost efficiency and reliable supplier relations.

Qualifications

• Experience in supplier invoice processing and contract compliance.

Responsibilities

• Approve and verify supplier invoices against contracts and terms before payment.
• Maintain supplier invoice data and prevent duplicate billing; ensure costs align with contract terms, including taxes and fees.
• Reconcile fuel invoices with flight data and respect any unique contractual terms such as discounts.
• Maintain valid supplier contracts and route for review/approval as needed.
• Ensure timely payments by coordinating with the finance team and notifying suppliers of payment status.

Job description

The Job Holder is responsible for Defining and creating a proper understanding of the business need covering the goods and services to be acquired to support fuel services at the best value in the right time while securing needed capital for purchasing.

Operational Responsibilities:

• Responsible invoice approving official must ensure that the billed items are adequately addressed and are billed as per the contract with the supplier/vender prior to approving the invoice, Have the billed items been delivered and/or the required services been performed, are delivery in accordance with the contractual T&C, ensure all identifying data on the invoice (contract number, contractor name, address, Inv. date, etc) accurate.
• Maintain all suppliers' invoice data, ensure that the billed items and/or services are not previously paid, or no duplication of billing is done, ensure all submitted costs consistent with requirements in the contract, including contract price, taxes & fees, Reconcile the Fuel invoices with our Flight data, consideration is to be given to any unique contractual terms and conditions (discounts, etc.).
• Maintaining supplier valid contracts, reviewing the contracts prior to submission of the contracts to other departments for their review & approval, Proper bookkeeping of the supplier agreements.

Safety & Security:

• Responsible to submit a safety report if exposed to any safety hazard or issue.
• Understanding and complying with safety precautions contained in this manual and/or safety publications.
• Immediately reporting to the concerned supervisor all safety hazards, accidents/incidents, injuries and damage.
• Responsible for actively contributing to the achievement of Flynas Safety Objectives through the effective execution of their assigned roles and responsibilities, in support of Flynas safety performance and continuous improvement.

Generic Responsibilities:

• Addressing the supplier with invoice disputes and accordingly, following up with them until the dispute is resolved.
• Timely release of supplier invoices and request for SOA to ensure that the supplier accounts reconcile with our accounts.
• Ensure that the supplier is notified about the payments made to them and provide them the relevant information.
• Coordinate with the FLYNAS (XY)finance team to ensure timely payments to the supplier.
• Notify the XY Finance for priority supplier payments.