Executive Secretary

Clifford Chance; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading law firm in Riyadh is seeking a Legal Secretary to support fee earners by managing schedules, organizing travel, and providing administrative support. The ideal candidate will have a university degree and fluent English, with Arabic as a desirable skill. This role requires collaboration with various departments and positive relationships across teams, ensuring smooth operations and compliance with policies.

Qualifications

• University Degree required.
• Fluent English is essential.
• Arabic speakers are desirable but not essential.

Responsibilities

• Manage schedules and act as the main contact for communication.
• Organize travel including bookings and visas.
• Ensure timely entry and submission of time records and expenses.

Skills

Fluent English

Collaboration

Administrative support

Education

University Degree

Job description

Overview

AS&H Clifford Chance is one of the world\'s leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; litigation and dispute resolution. The Legal Secretary (LSS) will work as part of a team, supporting fee earners and managing priorities. The role of Executive Secretary requires daily collaboration with the Office Manager, fee earners, and other team members.

The focus of the role may shift over time depending on the needs of the team of fee earners. However, the Executive Secretary will be expected to perform tasks in the following key areas.

Responsibilities

• The role includes fostering positive and collaborative working relationships with the Management team and staff from all departments in Riyadh, and building a network across all regions.

Core Services

• Calendar & Meeting Management: Manage schedules and act as the main contact for internal and external communication.
• Travel: Organize travel, including bookings, visas, and transport.
• Time & Expenses: Ensure timely entry and submission of time records and expenses.
• Reception Liaison: Coordinate meetings and video conferences.
• Administrative Support: Draft emails, letters, and manage documents (printing, scanning).
• Team Support: Collaborate with the LSS team, assist during absences, and provide reception cover as needed.

Practice Support Services

• Clearance & Compliance: Coordinate client conflict checks, matter setup, and ensure compliance with engagement letters and policies.
• Matter Management: Organize client meetings, document archiving, and notify relevant teams when matters are closed.
• Matter Team Support: Manage document processing (editing, formatting, proofreading) and assist with printing needs.
• Administrative Assistance: Attend practice area meetings, take notes, and support the team with Best Delivery tools.

Key Working Relationships

• Fee earners to whom they provide first-line support and cover support
• Office Manager
• Billing & Finance, Business Development, Human Resources, Best Delivery, IT and Reception
• Document Production Unit

Qualifications

• University Degree
• Fluent English
• Arabic speakers are desirable but not essential for the role

Additional Information

Equal Opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here