Executive Assistant to Co-Founders | FinTech, Global Travel

PROVEN; Riyadh; On-site; SAR 120,000 - 160,000; Full time

Job summary

PROVEN is seeking an organized Executive Assistant to support the Co-Founders and ensure the smooth operation of the Executive Office in a fast-pacedFinTech environment. You will manage complex calendars, arrange travel, and handle confidential information with discretion.

The role requires strong communication, exceptional organizational skills, and the ability to anticipate needs and manage competing priorities, while maintaining professionalism and a proactive, can-do attitude.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Valid driving license.
• Minimum 2 years of experience as an Executive Assistant or similar role.
• Experience supporting founders, C-level executives, or senior stakeholders in a fast-paced environment.
• Experience coordinating executive calendars, meetings, travel arrangements, and administrative activities.

Responsibilities

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas and supporting documents, and record meeting minutes and action items when required.
• Act as a key point of contact between the Co-Founders and internal and external stakeholders, ensuring professional and effective communication.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support day-to-day executive coordination, including meetings, external visits, and business-related errands when required.
• Track deadlines, follow-ups, and key business priorities to support effective execution and decision-making.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Coordinate with different departments and support alignment on key business initiatives.
• Handle administrative tasks, including expense tracking, office coordination, and supply management.
• Assist in organizing leadership meetings, company events, and executive offsites when required.

Skills

Arabic

English

Communication

Organizational skills

Calendar management

Education

Bachelor's degree in Business Administration or related field

Job description

PROVEN is seeking an organized Executive Assistant to support the Co-Founders and ensure the smooth operation of the Executive Office in a fast-pacedFinTech environment. You will manage complex calendars, arrange travel, and handle confidential information with discretion.

The role requires strong communication, exceptional organizational skills, and the ability to anticipate needs and manage competing priorities, while maintaining professionalism and a proactive, can-do attitude.