Executive Assistant

Trellix; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global technology company in Saudi Arabia is seeking an experienced Executive Assistant to C-Level Executives. The role requires managing complex schedules, coordinating international travel, and serving as a liaison for communication between executives and stakeholders. Ideal candidates should have 5-10 years of relevant experience, strong organizational and interpersonal skills, and a proactive attitude. The position offers flexibility to work across time zones and includes supportive benefits like retirement plans and medical coverage.

Benefits

Retirement Plans

Medical, Dental and Vision Coverage

Paid Time Off

Paid Parental Leave

Qualifications

• 5-10 years as Executive Assistant to C-Level Executives in tech industry.
• Strong project management experience; PMI preferred.
• Excellent organizational and time-management skills.
• High level of discretion and confidentiality.
• Exceptional verbal and written communication skills.

Responsibilities

• Manage executive's complex schedules.
• Coordinate travel arrangements and itineraries.
• Plan and organize executive meetings and corporate events.
• Prepare and edit documents and correspondence.
• Act as liaison between executives and stakeholders.

Skills

Project management

Strong organizational skills

Interpersonal skills

Attention to detail

Proactive problem-solving

Adaptability

Verbal communication

Written communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Job description

About the Role

Calendar Management: Manage and coordinate complex schedules for executives, including meetings, travel, and conferences. Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.

Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Handle confidential information with discretion.

Travel Coordination: Organize detailed travel plans, itineraries, and agendas. Coordinate travel arrangements, including flights, accommodations, and ground transportation.

Meeting and Event Planning: Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up. Organize corporate events, retreats, and off‑site meetings.

Administrative Support: Prepare and edit correspondence, reports, presentations, and other documents. Maintain comprehensive and accurate records, including expense reports. Assist in the execution of ad‑hoc projects as approved by the manager, ensuring bandwidth. Collaborate with various departments to support cross‑functional initiatives.

Document Management: Maintain and organize important documents, ensuring they are accessible and up‑to‑date. Plan, coordinate and ensure the Executive’s schedule is up to date and accurate.

Act as a barometer, having a sense for the issues taking place in the environment and keeping the President updated. Act as Gatekeeper / Gateway role, creating win‑win situations for direct access to Executive's time and office. Provide a bridge for smooth communication between the Executive's office and internal departments.

Serve as the Executive’s administrative liaison to the Senior Management Team, coordinating meetings, arranging travel, processing travel reimbursement requests, and preparing and distributing Board meeting materials. Schedule and coordinate management meetings, prepare materials for review prior to the meetings, and take and distribute notes. Prioritize conflicting needs, manage matters expeditiously, proactively, and follow through on projects to successful completion within deadlines.

Successfully complete critical deliverables with a hands‑on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead the company. Assist in coordinating the agenda of senior management team meetings. Prepare an account of meetings and follow up on assigned action items. Maintain high standards of personal integrity and performance. Perform a variety of special projects as requested by the Executive and Senior Executive Team members.

About You

• 5-10 years of experience as an Executive Assistant to C‑Level Executives within the technology industry with a global or multinational company.
• Requires strong project management experience; PMI preferred.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high level of professionalism and discretion.
• Very strong interpersonal skills with the ability to build relationships with stakeholders including staff, Board members and external partners.
• Proven experience in managing complex schedules and coordinating international travel.
• Proficiency in Word, Excel, PowerPoint, Google.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Excellent interpersonal skills and ability to build relationships with stakeholders.
• Proactive: Anticipates needs and takes initiative without being prompted.
• Adaptability to a fast‑paced and changing environment.
• Expert level writing, editing, grammatical, organizational and research skills.
• Positive “Can‑Do” attitude; ready, available and willing to get the job done.
• Demonstrate a proactive approach to problem‑solving with strong decision‑making capability.
• Consistently meets deadlines and takes responsibility.
• Highly resourceful team‑player.
• Proven ability to handle confidential information with discretion.
• Adaptable to various competing demands and demonstrated the highest level of client service.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast‑paced environment.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
• Expert level written and verbal communication skills. Foreign languages are a Plus.
• Resourceful: Finds creative solutions to problems and obstacles.
• Dependable: Reliable and trustworthy in managing sensitive information.
• Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.
• Emotional maturity.
• Forward thinker who actively seeks opportunities and proposes solutions.
• Prior experience in booking complex international travel itineraries.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Bachelor’s degree preferred or associate degree with equivalent work experience.

Work Environment

Work Hours – this role requires flexibility to accommodate different time zones and urgent tasks outside of regular business hours. Primarily in‑office as required. Ability to travel regionally occasionally for business needs.

We believe that the best solutions are developed by teams who embrace each other's unique experiences, skills, and abilities. We work hard to create a dynamic workforce where we encourage everyone to bring their authentic selves to work every day. We offer a variety of social programs, flexible work hours and family‑friendly benefits to all of our employees.

Benefits

• Retirement Plans
• Medical, Dental and Vision Coverage
• Paid Time Off
• Paid Parental Leave

EEO Statement

We’re serious about our commitment to a workplace where everyone can thrive and contribute to our industry‑leading products and customer support, which is why we prohibit discrimination and harassment based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.