Executive Assistant

National Initiative Human Resource Company; Dhahran Compound; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading HR service provider in Saudi Arabia seeks a high-caliber Manager - Executive Assistant to the General Manager. This key role involves providing strategic support, coordinating technical and operational tasks, and managing complex projects. The ideal candidate will have a strong engineering or business administration background with over 5 years of experience assisting senior leadership in dynamic environments. Proficiency in project management and advanced tools like Excel is essential for success in this pivotal position.

Qualifications

• 5–7+ years of experience in manufacturing or engineering.
• Experience supporting senior leadership in administrative roles.
• Strong hands-on exposure to project coordination.

Responsibilities

• Support the GM in strategic planning and operational coordination.
• Prepare executive-level reports and presentations.
• Manage complex schedules and confidential documentation.

Skills

Project management methodologies

Excel

PowerPoint

Technical data analysis

Business communication skills

Education

Bachelor’s degree in Engineering, Business Administration, Economics

MBA or Master’s in Engineering Management

Tools

ERP systems

Job description

We are looking for a high-caliber ( Manager - Executive Assistant ) to the General Manager who brings together strong administrative discipline, engineering acumen, and project management capability.

This is not a traditional admin role. The position sits at the heart of the business, supporting the GM across strategic planning, operational coordination, technical analysis, and cross-functional project execution. The ideal candidate acts as a trusted extension of the GM’s office, ensuring clarity, follow-through, and data-driven decision support across the organization.

🎯

Key Responsibilities

• Executive & Administrative Leadership Support
• Act as the primary coordination point for the GM’s office, ensuring priorities, directives, and decisions are executed effectively.
• Prepare executive-level presentations, reports, dashboards, and briefing notes for leadership and board-level discussions.
• Manage complex schedules, travel, meetings, and confidential documentation with absolute discretion.
• Record meeting minutes, track action items, and ensure timely follow-ups across departments.

Business Analysis & Performance Reporting

• Analyze operational, financial, and KPI data to support management decision-making.
• Develop and maintain monthly management reports, scorecards, and dashboards.
• Identify performance gaps, trends, and improvement opportunities across functions.

Project & Strategic Initiative Management

• Support and track strategic initiatives and special projects led by the GM.
• Coordinate cross-functional project teams to ensure milestones, timelines, and deliverables are met.
• Proactively identify risks, dependencies, and execution gaps, recommending corrective actions.

Technical & Operational Coordination

• Liaise with engineering, operations, finance, supply chain, and commercial teams to resolve escalated issues.
• Support technical, operational, and commercial assessments, including data validation and feasibility inputs.
• Monitor operational bottlenecks and ensure alignment with business priorities.

Corporate Communication & Stakeholder Engagement

• Draft official correspondence, reports, and communications on behalf of the GM.
• Represent the GM professionally in internal forums, reviews, and coordination meetings.
• Build strong working relationships with internal leadership and external stakeholders.

Continuous Improvement & Special Assignments

• Conduct research, benchmarking, and process reviews to enhance operational efficiency.
• Identify opportunities for workflow optimization, reporting automation, and governance improvements.
• Lead or support special assignments and ad-hoc initiatives as directed by the GM.

🧩 Candidate Profile

Mandatory Requirements

• Bachelor’s degree in Engineering, Business Administration, Economics, or a related field, with strong exposure to technical and operational environments.
• 5–7+ years of progressive experience in manufacturing, engineering, operations, or business support roles.
• Demonstrated experience supporting senior leadership (GM / Director / Plant Head) in both administrative and strategic capacities.
• Strong hands-on exposure to project coordination, performance tracking, executive reporting, and data-driven decision support.

Preferred Qualifications

• MBA or Master’s degree in Engineering Management / Industrial Management.
• Professional certifications such as PMP, Business Analysis, or Data Analytics.
• Proven experience working in matrixed, cross-functional, and fast-paced industrial organizations.

Technical & Professional Skills

• Strong command of project management methodologies and execution tracking.
• Advanced proficiency in Excel, PowerPoint, dashboards, and ERP systems.
• Ability to translate technical and operational data into executive insights.
• Excellent written and verbal business communication skills.

Personal Competencies

• High level of integrity, confidentiality, and professional maturity.
• Strong analytical mindset with attention to detail.
• Exceptional stakeholder management and follow-through.
• Ability to operate with minimal supervision in a high-pressure GM office environment.

Language

• Excellent English is mandatory.
• Arabic is a strong advantage.