Executive Assistant

Manzil; Al Khobar; Hybrid; SAR 150,000 - 200,000; Full time

Job summary

A fast-growing prop-tech company in Saudi Arabia is seeking an Executive Assistant to the CEO. This senior-level role requires over 5 years of experience supporting C-level executives, ideally in a fast-paced environment. The successful candidate will manage complex calendars, coordinate travel logistics, and ensure strategic priorities are executed. Proficiency in English and Microsoft Office is essential. This position offers a challenging opportunity to act as a strategic partner in an innovative company.

Qualifications

• 5+ years of professional experience supporting C-level executives.
• Professional fluency in English (written and spoken) is required.
• High proficiency in Microsoft Office Suite and digital tools.

Responsibilities

• Provide direct support to the CEO and manage a complex calendar.
• Attend leadership meetings and follow up on action items.
• Coordinate complex travel logistics and handle admin tasks.

Skills

Experience supporting C-level executives

Professional fluency in English

High proficiency in Microsoft Office Suite

Ability to manage logistics

Proactive mindset

Tools

ERP systems

Digital workflow tools

Job description

Description

Job Description: Executive Assistant to the CEO

Location: Riyadh, Saudi Arabia (On-site/Hybrid)

Type: Full-Time

Reports To: CEO

At Mnzil, partnerships with the public sector and operational excellence are at the heart of our mission. As a fast-growing prop-tech company transforming labor housing and real estate services, we require a high-caliber Executive Assistant to serve as a strategic and operational partner to our CEO.

This is a senior-level role for a professional who thrives in a complex environment. You will act as a force multiplier, ensuring that the CEO’s strategic priorities are executed across all departments while maintaining a high-standard office environment.

Requirements

• Experience: 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
• Language: Professional fluency in English (written and spoken) is required.
• Technical Savvy: High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
• Proactive Mindset: A strong sense of responsibility and the ability to anticipate needs before they are articulated.
• Professionalism: High level of executive presence and the ability to interact with government entities and key partners.

Roles And Responsibilities

Strategic Calendar & Time Management:

• Executive Support: Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
• Meeting Lifecycle: Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met. Prepare reports, presentations, and meeting materials for senior management.
• Logistics & Admin: Coordinate complex travel logistics and manage the CEO’s administrative requirements (expenses, memberships, reservations, and documentation).

Office Operations:

• CEO Correspondence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
• Logistics Management: Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.

Cross-Functional Collaboration:

• Point of Contact: Serve as the primary POC for internal and external stakeholders, managing inquiries and facilitating communication.
• Strategic Projects: Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.

Document & Workflow Excellence:

• Confidentiality: Handle confidential information and communications with utmost professionalism and discretion.
• Quality Control: Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.

Skills