Executive Administrative & Meeting Coordinator

Confidential Government; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Confidential Government is seeking an administrative assistant to provide comprehensive secretarial support to the direct manager in Riyadh. The role involves coordinating meetings, managing conference calls, preparing minutes, and ensuring effective information flow with stakeholders.

It requires proactive scheduling, document preparation, and adherence to organizational policies. You will handle mail, office supplies, hospitality services, and facility coordination while ensuring cybersecurity

Responsibilities

• Coordinates meetings and conference calls for the direct manager.
• Prepares and drafts meeting minutes and records attendance.
• Arranges files and information for key meetings.
• Manages incoming and outgoing mail / correspondence for the direct manager.
• Ensures office supplies are available in the direct manager's office.
• Coordinates facility management and office-related tasks (e.g., cleaning).
• Supports office hospitality services and related tasks.
• Ensures compliance with organizational policies, work behaviors, cybersecurity policies, and unit procedures.
• Performs tasks assigned by direct supervisors.

Job description

Confidential Government is seeking an administrative assistant to provide comprehensive secretarial support to the direct manager in Riyadh. The role involves coordinating meetings, managing conference calls, preparing minutes, and ensuring effective information flow with stakeholders.

It requires proactive scheduling, document preparation, and adherence to organizational policies. You will handle mail, office supplies, hospitality services, and facility coordination while ensuring cybersecurity