Event Executive - KSA

Paradox Events & Marketing & Production KSA | QA | UAE; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

Paradox Events & Marketing is seeking an experienced Event Management Professional to join our team in Saudi Arabia. You will own events from concept to completion, confidently manage suppliers and clients, and deliver high-quality events in a fast-paced environment.

Arabic speaking is mandatory, travel to project locations is required, and you will coordinate internal teams to ensure timely delivery and exceptional client service.

Qualifications

• Proven experience in event management and execution.
• Strong knowledge of event logistics and on-ground operations.
• Excellent communication and negotiation skills.
• Arabic speaking is mandatory.
• Willingness to travel for events and projects.

Responsibilities

• Plan, coordinate, and execute events from concept through completion.
• Manage event timelines, logistics, production requirements, and on-site execution.
• Source, coordinate, and negotiate with suppliers and vendors for cost-effective solutions.
• Manage client communication throughout event preparation and execution.
• Coordinate internal teams to meet all event deliverables.

Skills

Event management

Supplier coordination

Communication skills

Negotiation skills

Project coordination

Job description

Paradox Events & Marketing is looking for an experienced and hands-on Event Management Professional to join our team in Saudi Arabia.

We are looking for someone who can take ownership of events from concept to completion, confidently manage suppliers and clients, and deliver high-quality events in a fast-paced environment.

Travel: Must be willing and able to travel as required for projects and events

Location: Saudi Arabia

Key Responsibilities

Event Management

• Plan, coordinate, and execute events from concept through completion.
• Manage event timelines, logistics, production requirements, and on-site execution.
• Source, coordinate, and negotiate with suppliers and vendors to achieve cost-effective solutions without compromising quality.
• Manage client communication throughout event preparation and execution.
• Coordinate internal teams and ensure all event deliverables are completed on time.
• Travel to different locations as required to oversee events and projects.

Quotations & Proposals

• Prepare and review accurate quotations for clients and suppliers.
• Support Account Managers and Design Teams in developing proposals.
• Ensure budgets, timelines, specifications, and deliverables are accurately reflected in proposals.
• Maintain an updated database of suppliers, materials, services, and pricing.
• Monitor event budgets and support effective cost control.

General Responsibilities

• Maintain organized records of events, quotations, proposals, supplier information, and contracts.
• Support continuous improvements in event execution and supplier management.
• Conduct and participate in internal project check-ins.
• Represent the company professionally when dealing with clients, suppliers, and partners.
• Maintain Paradox's standards for quality, professionalism, timely delivery, and client service.

Requirements

• Proven professional experience in event management, event execution, and supplier coordination.
• Strong knowledge of event logistics and on-ground operations.
• Strong organizational and multitasking skills with the ability to work under tight deadlines.
• Excellent communication, coordination, and negotiation skills.
• Experience preparing quotations, managing budgets, and controlling event costs.
• Ability to manage multiple projects and priorities simultaneously.
• Confident in dealing directly with clients and suppliers.
• Comfortable leading internal team and project check-ins.
• Arabic speaking is mandatory.
• Must be willing and able to travel for events and projects when required.