Event Planner

Jones Lang LaSalle; Riyadh; On-site; SAR 150,000 - 195,000; Full time

Job summary

Jones Lang LaSalle is seeking an experienced events lead to translate community objectives into detailed plans and run-of-show documents for large-scale family-oriented events in Saudi Arabia.

You will coordinate budgets, venues, vendors and production schedules, ensuring smooth on-site execution and post-event reporting. Strong communication skills, cultural awareness and knowledge of local permits are essential.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field.
• Minimum 5-7 years of event planning experience.
• Experience planning family-oriented and community events.
• Experience with Saudi vendors, suppliers, and service providers.
• Knowledge of Saudi permit requirements and regulatory compliance for events.
• Experience managing event budgets across various budget tiers.

Responsibilities

• Translate strategic community engagement objectives into detailed event plans and concepts.
• Develop comprehensive event proposals including themes, activities, layouts, timelines and budgets.
• Create run-of-show documents, floor plans and production schedules for all events.
• Coordinate venue setup, furniture, AV, décor, signage and materials.
• Source, evaluate and select vendors, negotiate contracts and manage relationships.
• Prepare detailed event budgets and track expenses in real-time.
• Ensure compliance with Saudi regulations and compound policies.
• Act as on-site event lead, manage timeline and troubleshoot issues.
• Prepare post-event evaluations and comprehensive reports.

Skills

Event planning

Vendor management

Budget management

Budget tracking

Communication

MS Office

Team collaboration

Education

Bachelor's degree in Event Management or related field

Tools

Eventbrite

Cvent

PowerPoint

Excel

Job description

Key Responsibilities

Translate strategic community engagement objectives into detailed event plans and concepts Develop comprehensive event proposals including themes activities layouts timelines and budget estimates Create detailed run-of-show documents floor plans and production schedules for all events Design culturally appropriate and family-friendly event experiences suitable for diverse resident demographics Ensure all event concepts align with compound brand standards and community values Plan seasonal celebrations Eid festivals National Day Ramadan activities Back-to-School etc Develop contingency plans for weather-related or other unforeseen circumstances Source evaluate and select vendors including caterers entertainers decorators equipment suppliers and service providers Negotiate contracts and service agreements ensuring competitive pricing and quality standards Manage vendor relationships and serve as primary point of contact during event preparation and execution Conduct site visits and vendor briefings to ensure understanding of requirements and expectationsOversee vendor setup operations and breakdown during events Evaluate vendor performance post-event and maintain preferred vendor databaseCoordinate all logistical elements including venue setup furniture audio-visual equipment d cor signage and materials Arrange necessary permits approvals and insurance requirements from compound management and external authorities Prepare detailed event budgets with line-item breakdowns for management approval Track event expenses in real-time and maintain accurate financial records Identify cost‑saving opportunities without compromising quality or resident experience Prepare post‑event financial reconciliations and variance reports Collaborate with marketing team to develop event promotional materials and campaigns Ensure all events comply with Saudi regulations cultural guidelines and compound policies Maintain proper documentation including permits insurance certificates and safety plans Oversee event setup and conduct final walk‑throughs before events commence Serve as on‑site event lead during execution managing timeline and troubleshooting issues Conduct post‑event evaluations including resident feedback collection and analysis Prepare comprehensive event reports documenting outcomes attendance budget performance and lessons learned

Key Experience

Proven experience planning and executing community events festivals and family activities in Saudi Arabia or similar cultural contextsTrack record managing events ranging from intimate gatherings 50-100 people to large-scale community festivals 500 attendees Experience working with Saudi vendors suppliers and service providersKnowledge of Saudi permit requirements and regulatory compliance for eventsExperience managing event budgets ranging from small-scale to large-scale events across various budget tiersDemonstrated ability to manage multiple events simultaneously while maintaining attention to detailExperience with both indoor and outdoor event setups in compound or community settingsSkills Required Event planning and project managementVendor management and negotiationBudget management and financial trackingCultural awareness and sensitivityProblem‑solving and decision-making under pressureProficiency in Microsoft Office Excel for budgets PowerPoint for proposals Word for documentation Experience with event management software Eventbrite Cvent or similar platforms Knowledge of event design software preferred but not required Excellent communication skills in English Arabic conversational ability is a plus Strong organizational skills with meticulous attention to detailCreative mindset with ability to develop engaging event conceptsFlexibility and adaptability in fast-paced changing environmentsAbility to work independently and as part of a collaborative team Bachelor's degree in Event Management, Hospitality, Marketing, or related fieldMinimum 5-7 years of event planning experienceMinimum 3 years of experience in Saudi Arabia or GCC countriesExperience planning family‑oriented and community eventsProven experience planning and executing community events, festivals, and family activities in Saudi Arabia or similar cultural contextsTrack record managing events ranging from intimate gatherings (50-100 people) to large-scale community festivals (500+ attendees)Experience working with Saudi vendors, suppliers, and service providersKnowledge of Saudi permit requirements and regulatory compliance for eventsExperience managing event budgets ranging from small- scale to large-scale events across various budget tiersDemonstrated ability to manage multiple events simultaneously while maintaining attention to detailExperience with both indoor and outdoor event setups in compound or community settingsEvent planning and project managementVendor management and negotiationBudget management and financial trackingCultural awareness and sensitivityProblem‑solving and decision‑making under pressureProficiency in Microsoft Office (Excel for budgets, PowerPoint for proposals, Word for documentation)Experience with event management software (Eventbrite, Cvent, or similar platforms)Knowledge of event design software (preferred but not required)Excellent communication skills in English (Arabic conversational ability is a plus)Strong organizational skills with meticulous attention to detailCreative mindset with ability to develop engaging event conceptsFlexibility and adaptability in fast‑paced, changing environmentsAbility to work independently and as part of a collaborative team

Skills Required

Event planning and project managementVendor management and negotiationBudget management and financial trackingCultural awareness and sensitivityProblem‑solving and decision-making under pressureProficiency in Microsoft Office Excel for budgets PowerPoint for proposals Word for documentation Experience with event management software Eventbrite Cvent or similar platforms Knowledge of event design software preferred but not required Excellent communication skills in English Arabic conversational ability is a plus Strong organizational skills with meticulous attention to detailCreative mindset with ability to develop engaging event conceptsFlexibility and adaptability in fast-paced changing environmentsAbility to work independently and as part of a collaborative team Bachelor's degree in Event Management, Hospitality, Marketing, or related fieldMinimum 5-7 years of event planning experienceMinimum 3 years of experience in Saudi Arabia or GCC countriesExperience planning family-oriented and community eventsProven experience planning and executing community events, festivals, and family activities in Saudi Arabia or similar cultural contextsTrack record managing events ranging from intimate gatherings (50-100 people) to large-scale community festivals (500+ attendees)Experience working with Saudi vendors, suppliers, and service providersKnowledge of Saudi permit requirements and regulatory compliance for eventsExperience managing event budgets ranging from small- scale to large-scale events across various budget tiersDemonstrated ability to manage multiple events simultaneously while maintaining attention to detailExperience with both indoor and outdoor event setups in compound or community settingsEvent planning and project managementVendor management and negotiationBudget management and financial trackingCultural awareness and sensitivityProblem‑solving and decision‑making under pressureProficiency in Microsoft Office (Excel for budgets, PowerPoint for proposals, Word for documentation)Experience with event management software (Eventbrite, Cvent, or similar platforms)Knowledge of event design software (preferred but not required)Excellent communication skills in English (Arabic conversational ability is a plus)Strong organizational skills with meticulous attention to detailCreative mindset with ability to develop engaging event conceptsFlexibility and adaptability in fast‑paced, changing environmentsAbility to work independently and as part of a collaborative team