Entry-Level Administrative Assistant

PULSE MEDIA; Remote; SAR 40,000 - 50,000; Full time

Job summary

A leading media company located in Dammam, Saudi Arabia, is seeking an Entry-Level Administrative Assistant for remote support of administrative workflows in the MENA region. This role involves maintaining records, managing data, coordinating tasks, and ensuring operational efficiency. Ideal candidates will have attention to detail, basic communication skills, and the ability to work independently. With flexible scheduling and opportunities for growth, this position is a great entry point for those looking to start a career in administration.

Qualifications

• Comfortable working with spreadsheets (Google Sheets or Microsoft Excel).
• Strong attention to detail and ability to follow written instructions.
• Entry-level candidates welcome; training and guidance provided.

Responsibilities

• Update spreadsheets and internal records daily to ensure data accuracy.
• Review and categorize incoming administrative requests effectively.
• Maintain operational trackers for completed work and pending tasks.

Skills

Attention to detail

Basic written communication

Comfortable with spreadsheets

Strong organization

Tools

Google Sheets

Microsoft Excel

Job description

Position Overview

We are looking for a reliable and detail-driven Entry-Level Administrative Assistant to support remote operations and administrative workflows across regional teams serving in the MENA region such as UAE, Qatar and Saudi Arabia. This role is designed for individuals who thrive in structured environments, enjoy organizing information, and take pride in accuracy, consistency, and follow-through. In this position, you will support day‑to‑day operational tasks such as maintaining records, updating internal trackers, organizing data, monitoring task progress, and ensuring documentation is complete and clearly maintained. This is an excellent opportunity for candidates seeking a practical entry point into administration, operations support, or coordination roles, with clear expectations and room to grow. No extensive prior experience is required; success in this role depends on attention to detail, comfort with repetitive tasks, strong organization, and the ability to communicate clearly when information is missing or unclear.

Primary Responsibilities

Administrative Data Management

• Update and maintain spreadsheets and internal records on a daily basis
• Ensure data accuracy by reviewing entries for completeness and consistency
• Standardize formatting across records (names, contact details, regions, notes, identifiers)
• Identify and correct obvious errors, duplicates, or incomplete entries
• Flag missing or inconsistent information for follow‑up
• Maintain clean, structured datasets that support downstream operations and reporting

Task & Request Coordination

• Review incoming administrative requests and categorize them appropriately
• Assign or route tasks to the correct team members based on established workflows
• Track task progress from assignment through completion
• Follow up on overdue or incomplete items to ensure timely resolution
• Maintain clear documentation of task status and outcomes

Tracking, Logs, and Daily Reporting

• Maintain operational trackers for completed work, pending items, and in-progress tasks
• Log daily activity, including updates made, issues identified, and items requiring follow‑up
• Prepare brief daily or periodic summaries outlining progress and outstanding items
• Identify recurring issues or data gaps and elevate patterns to the team for improvement

Scheduling & Coordination Support

• Assist with basic scheduling support when requested, including confirming availability
• Update calendars or internal schedules based on provided instructions
• Send reminders or confirmations to help ensure deadlines and steps are not missed
• Track completion of internal checklists, onboarding steps, or operational milestones

Quality Assurance & Record Accuracy

• Review work prior to submission to ensure accuracy and compliance with guidelines
• Maintain consistent file naming, folder structure, and documentation standards
• Ensure records remain organized, accessible, and up to date
• Support overall operational efficiency by keeping systems clean and reliable

Performance Expectations

• High level of accuracy with minimal errors
• Consistent daily output and dependable task completion
• Clear and timely communication when blocked or missing information
• Strong organizational habits and attention to file hygiene
• Ability to follow standard operating procedures (SOPs) precisely

Required Qualifications

• Comfortable working with spreadsheets (Google Sheets or Microsoft Excel)
• Strong attention to detail and ability to follow written instructions
• Basic written communication skills
• Ability to work independently in a remote environment
• Reliable internet connection and access to a computer suitable for remote work
• Entry‑level candidates welcome; training and guidance provided

Work Details

• Location: Fully remote / work from home
• Schedule: Flexible scheduling windows with consistent availability required
• Hours: Full-time or part-time options depending on workload and project needs

Growth & Development Opportunity

This role provides hands‑on exposure to operational workflows, administrative systems, data management, and task coordination. Strong performance can lead to advancement into roles such as Senior Administrative Assistant, Operations Coordinator, Quality Assurance Support, or Team Lead, depending on business needs and individual performance.