Documents Controller

-; Dammam; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading international industrial services provider is seeking a Document Controller in Dammam, Saudi Arabia. The role focuses on managing all documentation for Oil & Gas projects, ensuring compliance and maintaining document control systems. Candidates should have 8-10 years of experience, preferably with a background in engineering consultancy and familiarity with document management systems. Strong communication and organizational skills are essential. The position offers a chance to work with a prominent firm focused on efficiency and sustainability.

Qualifications

• 8-10 years of experience in Oil & Gas engineering consultancy document control.
• Experience on Saudi Aramco projects or major Middle East Oil & Gas clients is preferred.
• Familiarity with Aramco/ADNOC/Shell documentation standards.

Responsibilities

• Manage and maintain all engineering and project documentation.
• Ensure accurate document registration and version control.
• Coordinate with multiple engineering disciplines on document-related matters.

Skills

Strong experience in Oil & Gas engineering consultancy document control

Good understanding of FEED and Detailed Design engineering deliverables

Hands-on experience with EDMS/DMS platforms

Strong knowledge of document numbering systems

Excellent coordination, communication, and organizational skills

Education

Bachelor's Degree/Diploma in Engineering or Business Administration

Tools

Aconex

SharePoint

Documentum

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With 30,000+ employees and over €5 billion in revenue in 2024, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas. In the Middle East, Bilfinger provides comprehensive services ranging from feasibility studies, conceptual and detailed design, to project management and construction supervision. We play a vital role in oil & gas, power, water, infrastructure, and industrial sectors by ensuring projects meet international standards, cost efficiency, and sustainability goals. Beyond project delivery, we also support clients with asset integrity management, plant maintenance, and turnaround services to ensure reliability, efficiency, and extended lifecycle of critical facilities. With deep regional expertise of around 3600+ employees and global best practices, we support our clients in achieving operational excellence, risk management, and long-term value creation.

Job Title: Document Controller

Industry: Oil & Gas Engineering Consultancy

Project Phase: FEED & Detailed Design

Experience: 8-10 Years

Location: Kingdom of Saudi Arabia (KSA)

Qualification: Bachelor's Degree / Diploma (Engineering or Business Administration preferred)

Job Summary

The Document Controller will be responsible for managing, controlling, and maintaining all engineering and project documentation for Oil & Gas FEED and Detailed Design consultancy projects. The role ensures accurate document registration, version control, distribution, and compliance with client, project, and company document control procedures.

Key Responsibilities

Document Control & Management

• Establish and maintain Document Control systems for FEED and Detailed Design projects.
• Register, track, and control engineering deliverables, including drawings, calculations, specifications, reports, and vendor documents.
• Ensure correct document numbering, revision control, and status updates as per project procedures.
• Maintain Master Document Registers (MDR) and transmittal logs.

Engineering & Vendor Documentation

• Manage receipt, review, and distribution of engineering and vendor documents.
• Issue documents to clients, PMC, and third parties via electronic document management systems (EDMS).
• Track document review cycles and follow up with disciplines for timely responses.
• Ensure proper archiving of as-built and final project documents.

Coordination & Communication

• Coordinate with Process, Piping, Mechanical, Instrumentation, Electrical, Civil, and HSE disciplines.
• Interface with Project Managers, Engineers, Clients, PMC, and Vendors on document-related matters.
• Support project teams during audits, design reviews, and handover stages.

Compliance & Quality

• Ensure compliance with project-specific Document Control Procedures (DCP) and client standards.
• Support ISO 9001 quality audits and document traceability.
• Maintain confidentiality and data security of project information.

Required Skills & Competencies

• Strong experience in Oil & Gas engineering consultancy document control.
• Good understanding of FEED and Detailed Design engineering deliverables.
• Hands‑on experience with EDMS / DMS platforms such as Aconex, SharePoint, Documentum, or similar.
• Strong knowledge of document numbering systems, transmittals, and MDRs.
• Excellent coordination, communication, and organizational skills.

Preferred Experience

• Experience on Saudi Aramco projects or major Middle East Oil & Gas clients.
• Prior work experience in KSA is preferred.
• Consultancy or PMC background (not construction-only).
• Experience handling multi-discipline engineering documentation.
• Familiarity with Aramco / ADNOC / Shell documentation standards.

For additional information please contact Gelson Dsouza, email [e-mail].

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

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