Document Controller - Madinah

Snc-Lavalin; Medina; On-site; SAR 180,000 - 300,000; Full time

Benefits offered by this job

Tax-free salary

Life insurance

Medical insurance

Annual leave balance

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation & housing allowances

Employee Wellbeing Program

Job summary

AtkinsRéalis is seeking an experienced Document Controller to support management of project documentation in Madinah, Saudi Arabia. You will ensure accurate control, tracking, distribution, and archiving in line with procedures and client requirements.

Role requires 5–10 years in document control on high-rise or major building projects, with preferred experience in Saudi Arabia or the GCC. ISO and BIM information management knowledge are advantageous.

Qualifications

• Experience in document control on high-rise and major building projects.
• 5 to 10 years of professional Document Control experience.
• Experience in Saudi Arabia or GCC is highly preferred.

Responsibilities

• Manage and maintain project document control systems in accordance with project and company procedures.
• Receive, register, distribute, track, and archive all incoming and outgoing project documents.
• Maintain document registers, transmittal logs, drawing registers, and correspondence trackers.
• Ensure all documents are properly classified, numbered, filed, and updated in accordance with project procedures.
• Monitor document review and approval workflows to ensure timely processing and responses.
• Coordinate with engineers, inspectors, contractors, consultants, and client representatives regarding document submissions and approvals.
• Track document revisions and maintain complete revision histories.
• Manage document distribution through EDMS and CDE systems.
• Verify that only current approved documents are available for project use.

Skills

Document control

Records management

Education

Diploma or Bachelor’s Degree in Business Administration, Information Management, Engineering, Construction Management, or related

Certification in Document Control or Records Management

Job description

Job Description Overview AtkinsRéalis is seeking an experienced Document Controller to support the management of project documentation, information flow, and records control for major high-rise residential, commercial, hospitality, mixed-use, and large-scale building developments in Madinah, Saudi Arabia. The successful candidate will ensure that all project documents are accurately controlled, tracked, distributed, and archived in accordance with project procedures, quality standards, and client requirements.

Job Type Regular

Responsibilities

• Manage and maintain project document control systems in accordance with project and company procedures.
• Receive, register, distribute, track, and archive all incoming and outgoing project documents.
• Maintain document registers, transmittal logs, drawing registers, and correspondence trackers.
• Ensure all documents are properly classified, numbered, filed, and updated in accordance with project procedures.
• Monitor document review and approval workflows to ensure timely processing and responses.
• Coordinate with engineers, inspectors, contractors, consultants, and client representatives regarding document submissions and approvals.
• Track document revisions and maintain complete revision histories.
• Manage document distribution through electronic document management systems (EDMS) and Common Data Environments (CDE).
• Verify that only current approved documents are available for project use.
• Maintain records of superseded documents and ensure proper archiving.
• Generate periodic reports on document status, overdue submissions, approvals, and project documentation KPIs.
• Support QA/QC audits and ensure document control compliance with project quality management procedures.
• Assist in maintaining project filing structures and records management systems.

Qualifications / Experience

• Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• Certification in Document Control, Records Management, or Information Management is preferred.
• Training in ISO 9001 Quality Management Systems is advantageous.
• Certification in ISO 19650 Information Management or BIM Information Management is desirable.
• 5 to 10 years of professional Document Control experience.
• Minimum 3 years of experience on high-rise and major building construction projects.
• Previous Saudi Arabia or GCC experience is highly preferred.
• Experience working with consultants, PMCs, contractors, developers, or construction management teams.
• Demonstrated experience supporting projects from design and construction through commissioning and handover.
• Strong understanding of document control procedures and records management principles.
• Familiarity with document review and approval workflows.
• Understanding of construction terminology and engineering documentation.

Benefits & Rewards

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people.

We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems.

We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance , decommissioning and capital.

The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital.

Recruitment and Diversity

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

Find out more.

News and information are available at Atkinsrealis or follow us on LinkedIn.