Document Controller

AECOM; Saudi Arabia; On-site; SAR 180,000 - 260,000; Full time

Job summary

AECOM in Saudi Arabia is seeking an experienced Document Control Specialist to manage records, organize project documentation, and maintain accurate Excel trackers using Aconex and other tools. You will coordinate with internal teams and stakeholders to ensure timely distribution and traceability of documents throughout the project lifecycle.

With 8+ years in document control, you will apply advanced Excel skills and QA standards to produce reports, track revisions, and ensure compliance.

Qualifications

• Minimum 8 years of professional experience in document control, records management, or related field.
• Advanced proficiency with Aconex platform, including document management, tracking, and distribution workflows
• Expert-level competency in Microsoft Excel, including advanced formulas, data management, database administration, and reporting capabilities
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy
• Strong written and verbal communication skills with demonstrated ability to coordinate effectively across multiple stakeholder groups
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision
• Proficiency in document production and technical material reproduction processes

Responsibilities

• Manage and maintain accurate records and data using Excel and Aconex.
• Prepare, organize, and track documents, reports, and project-related information.
• Ensure proper document control and timely distribution of project correspondence.
• Maintain accurate Excel trackers, databases, and reports.
• Coordinate with internal teams and project stakeholders to ensure smooth document flow.
• Monitor document status, submissions, approvals, and revisions through Aconex.
• Prepare regular reports and updates for management.
• Ensure all documentation is maintained in line with company and project requirements.
• Administer the company's quality assurance program procedures to maintain compliance and documentation integrity.
• Manage document production, including reproduction of drawings and technical materials for production teams and organizational staff.

Skills

Document control

Data management

Coordination

Attention to detail

Communication skills

Independent worker

Tools

Aconex

Excel

Job description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Manage and maintain accurate records and data using Excel and Aconex.
• Prepare, organize, and track documents, reports, and project-related information.
• Ensure proper document control and timely distribution of project correspondence.
• Maintain accurate Excel trackers, databases, and reports.
• Coordinate with internal teams and project stakeholders to ensure smooth document flow.
• Monitor document status, submissions, approvals, and revisions through Aconex.
• Prepare regular reports and updates for management.
• Ensure all documentation is maintained in line with company and project requirements.
• Administer the company's quality assurance program procedures to maintain compliance and documentation integrity.
• Manage document production, including reproduction of drawings and technical materials for production teams and organizational staff.
• Minimum 8 years of relevant experience.
• Strong hands‑on experience with Aconex.
• Advanced knowledge of Microsoft Excel, including formulas, data management, tracking, and reporting.
• Excellent organizational and document management skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and manage multiple tasks effectively.

Qualifications

• Minimum 8 years of professional experience in document control, records management, or related field
• Advanced proficiency with Aconex platform, including document management, tracking, and distribution workflows
• Expert‑level competency in Microsoft Excel, including advanced formulas, data management, database administration, and reporting capabilities
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy
• Strong written and verbal communication skills with demonstrated ability to coordinate effectively across multiple stakeholder groups
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision
• Proficiency in document production and technical material reproduction processes

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in‑person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public‑and private‑sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What Makes AECOM a Great Place To Work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects – both in your local community and on a global scale – that are transforming our industry and shaping the future. With cutting‑edge technology and a network of experts, you'll have the resources to make a real impact. Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community – where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.