Document Controller

BEC Arabia; Saudi Arabia; On-site; SAR 60,000 - 90,000; Full time

Job summary

BEC Arabia is seeking a detail-oriented Document Controller to manage and distribute project documents on a construction site. You will maintain registers for drawings, RFIs, submittals, NCRs and correspondence, ensuring revisions are current and superseded documents are withdrawn from site.

You will track review cycles, chase overdue responses, prepare transmittals, and generate weekly status reports to keep audit-ready files and smooth handover packages.

Qualifications

• Bachelor's degree or diploma in any discipline; IT or business preferred.
• Hands-on document control on construction projects.
• Strong English writing skills and organisation.

Responsibilities

• Register number and distribute all incoming and outgoing documents in the document management system.
• Maintain document registers for drawings, submittals, RFIs, NCRs, and correspondence.
• Track review cycles and chase overdue responses from the consultant and team.
• Control revisions and withdraw superseded documents from site.
• Prepare transmittals and keep the filing structure audit-ready.
• Produce weekly document status reports.
• Prepare handover and as-built document packages.

Skills

Aconex

Document registers

Transmittals

Revision control

Excel

Reporting

Education

Bachelor's degree or diploma in any discipline; IT or business preferred

Tools

Aconex

Oracle Primavera Unifier

SharePoint

Procore

Job description

Owns the flow of project documents registers distributes and tracks every drawing submittal RFI and letter so the team always works from the latest approved revision

Job Description

About the Role Owns the flow of project documents registers distributes and tracks every drawing submittal RFI and letter so the team always works from the latest approved revision

Key Responsibilities

• Register number and distribute all incoming and outgoing documents in the document management system Aconex or similar
• Maintain document registers for drawings submittals RFIs NCRs and correspondence
• Track review cycles and chase overdue responses from the consultant and the team
• Control revisions and withdraw superseded documents from site
• Prepare transmittals and keep the filing structure audit-ready
• Produce weekly document status reports
• Prepare handover and as-built document packages

Skills

• Aconex
• Document registers
• Transmittals
• Revision control
• Excel
• Reporting

Certifications

Aconex certification preferred

Working Conditions

Office-based on the project site Six days a week 3+ years document control on construction projects Hands-on Aconex experience Strong Excel and organisation skills Good written English

Nice to Have

• Experience with EDMS such as Oracle Primavera Unifier, SharePoint or Procore Arabic correspondence

Education

Bachelor's degree or diploma in any discipline; IT or business preferred.