Document Controller

Mace; Jeddah; On-site; SAR 40,000 - 60,000; Full time

Job summary

A global consultancy and construction firm in Saudi Arabia seeks an experienced administrative support professional to provide document management and general administrative assistance to the project team. Candidates should have proficiency in Microsoft 365 and experience with document control platforms. Middle East experience is preferred. This is an opportunity to work in a diverse, inclusive environment where safety, client focus, integrity, and creating opportunities are core values.

Qualifications

• Experience in document control in project management environments.
• Middle East experience is preferred.
• Proficiency in IT systems, especially Microsoft 365.

Responsibilities

• Provide document management and administrative support.
• Organize internal and external meetings.
• Maintain electronic file-sharing systems.

Skills

Document management

Administrative support

Organizational skills

Quality checks

Process mapping

Tools

Microsoft 365

Unifier

SharePoint

Autodesk Construction Cloud (ACC)

Job description

Overview

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

You’ll Be Responsible For

• Provides document management and general administrative support to the project team.
• Organizes internal and external meetings, including presentations, documents, and equipment setup.
• Maintains electronic file-sharing systems such as SharePoint and Unifier.
• Administers user access permissions to ensure secure and appropriate access.
• Conducts quality checks on all incoming documents as per standard procedures.
• Creates, updates, and manages distribution groups to ensure accurate information flow.
• Maintains the project work package matrix and assigns documents accordingly.
• Generates system reports as required by the project team.
• Ensures compliance with key processes like the RFI process.
• Develops workflows and process maps; arranges meetings and records minutes when needed.

You’ll Need To Have

• Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
• Middle East experience.
• Proficient in core IT systems, including Microsoft 365 (MS365) suite.
• Experienced with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint.
• Solid understanding of core construction processes and project information flows.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.