Document Controller

Elisa Industriq France; Dammam; On-site; SAR 89,000 - 145,000; Full time

Job summary

Saipem in Saudi Arabia is seeking a Document Controller to join the Supply Chain and Purchase Department. You will support administrative activities, manage document control processes, and coordinate with internal teams and vendors.

The role requires a Bachelor in Business Administration with 2–4 years of experience, fluency in Arabic and English, and strong MS Office skills, including Excel, PowerPoint, and BI reporting. Some travel is expected across EMENA, Africa and beyond.

Qualifications

• Bachelor Degree in Business Administration / relevant
• 2 to 4 years experience
• Arabic & English language proficiency
• Proficient in Microsoft Office with PowerPoint and Excel; practical knowledge of Power BI; AI knowledge a plus

Responsibilities

• Manage, register, classify, distribute, track, and archive documents per approved procedures.
• Provide secretarial and administrative support including calendars, meetings, minutes, reports, and travel arrangements.
• Coordinate with internal departments, vendors and stakeholders; monitor deadlines and approvals; data entry using MS Office and DMS.
• Maintain filing systems and document registers; revision histories, transmittals and confidentiality controls.
• Ensure current, approved documents are circulated and records retrieved for audits and operations.

Skills

Arabic

English

MS Office

Education

Bachelor Degree in Business Administration

Tools

PowerPoint

Excel

Power BI

Job description

Join Saipem and engineer a sustainable future.
We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As [Document Controller] you will be part of the [Supply Chain] within [Purchase Department] You will support [Administrative Activities].

How can you support us?

• Manage, Register, Classify, Distribute, Track, and Archive Documents in accordance with approved document-control procedures.
• Provide secretarial and administrative support by managing correspondence, calendars, meetings, minutes, reports, presentations, travel arrangements, office supplies, and follow-up actions.
• Coordinate professionally with internal departments, vendors, and project stakeholders; monitor deadlines and pending approvals; and perform accurate data entry using MS Office and document management systems.
• Maintain accurate electronic and hard-copy filing systems (when necessary), document registers, revision histories, transmittals, and confidentiality controls.
• Ensure only current approved documents are circulated and retrieve records promptly for audits and operations.

What are we looking for?

Education: Bachelor Degree in Business Administration / relevant

Background: 2 to 4 years

Languages: Arabic & English

Technical Knowledge: Must be highly proficient in Microsoft Office, including the preparation of professional PowerPoint presentations, advanced-level Microsoft Excel skills for data analysis and reporting, and practical knowledge of Microsoft Power BI for creating dashboards and visual reports. Knowledge of AI will be a plus point.

What else should you know? Some travelling will be expected within [EMEA, Africa, Worldwide, etc.]

What we can offer to you:

• [Permanent Contract/apprenticeship/fixed term/ internship etc.]
• Corporate Benefits: We offer a comprehensive benefits package, including [insert the local benefits]
• Hybrid working model: [if applicable] Smart Working options and flexible hours to help you achieve a better work-life balance.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

We support your development! Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don’t hesitate to apply anyway through our spontaneous application form !

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.

PRIVACY POLICY:

In accordance with Kingdom of Saudi Arabia's Personal Data Protection Law (PDPL) and Royal Decree No. M/148 dated 05/09/1444H (27 March 2023). (“GDPR”). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16). and art 13 GDPR 679/16).