Department Administrator

شركة الفلك للمعدات والتجهيزات الإلكترونية; Al Jubayl; On-site; SAR 60,000 - 100,000; Full time

Job summary

The company in Al Jubayl, Eastern Province, Saudi Arabia is seeking an Office Administrator to manage a department of about 20 staff, ensuring smooth administrative operations, onboarding, and document control. The role requires a two-year associate technical degree, 3+ years in chemical/petrochemical project support, and strong organizational skills.

The position involves coordinating purchases, communications with contractors, logistics, and training support, with emphasis on EH&S compliance

Qualifications

• Two-year associate technical degree in a relevant field.
• Minimum 3 years of experience across phases of chemical or petrochemical projects.
• Certificates or credentials in office-based systems.
• Administration experience leading office admin activities in a fast paced department.
• Experience of document control procedures and activities.
• Very organized, proactive and willing to keep the department organized.

Responsibilities

• Oversee office administration for a dept of approx. 20 persons.
• Maintain and organize the temporary office location at Sadara or at a contractor office.
• Ensure smooth onboarding of new employees with initial activities.
• Raising small purchase orders for equipment, PPE, etc.
• Issuing formal communications to contractors.
• Organizing logistics for the department, such as transportations, meetings conference rooms.
• Organizing recognition events, lunches etc.
• Back-up cover for a dept document control technician.
• Maintain professional and technical knowledge through workshops, publications, professional networks, and technical societies.
• Assist in organising training sessions for operators, engineers, and technicians.
• Provide second-line application support, identify root causes, troubleshoot issues, and restore proper operation.
• Escalate unresolved application issues to the appropriate solution provider.
• Provide Project, MOC, and Work Order support and technical assistance within the Engineering System Design Environment.
• Maintain document, data, and deliverable-format standards with discipline SMEs and ensure requirements are included in documents for internal and external engineering work.
• Coordinate with IT to improve engineering-application performance and maintain compatibility with the corporate software and hardware infrastructure.
• Provide engineering-system access in accordance with intellectual-property requirements.
• Ensure compliance with EH&S guidelines, regulatory requirements, and permit requirements.
• Matching of department work hours will be required, requiring some overtime in the role.
• Perform other job-related activities requested by the immediate supervisor or manager.

Skills

Office administration

Document control

Organizational skills

Onboarding coordination

Education

Two-year associate technical degree

Tools

Office-based systems

Job description

Qualifications

• Two-year associate technical degree in a relevant field.


• Minimum 3 years of experience across phases of chemical or petrochemical projects.


• Certificates or credentials in office-based systems.


• Administration experience leading office admin activities in a fast paced department.


• Experience of document control procedures and activities.


• Very organized, proactive and willing to keep the department organized.

Key Responsibilities

• Office administration activities for a dept of approx. 20 persons - Proactive, organizing dept admin, maintaining the office flow.


• Maintaining and organizing the temporary office location at Sadara or at a contractor office.


• Ensuring smooth onboarding of new employees with initial activities.


• Raising small purchase orders for equipment, PPE, etc.


• Issuing formal communications to contractors.


• Organizing logistics for the department, such as transportations, meetings conference rooms.


• Organizing recognition events, lunches etc.


• Back-up cover for a dept document control technician.


• Maintain professional and technical knowledge through workshops, publications, professional networks, and technical societies.


• Assist in organising training sessions for operators, engineers, and technicians.


• Provide second-line application support, identify root causes, troubleshoot issues, and restore proper operation.


• Escalate unresolved application issues to the appropriate solution provider.


• Provide Project, MOC, and Work Order support and technical assistance within the Engineering System Design Environment.


• Maintain document, data, and deliverable-format standards with discipline SMEs and ensure requirements are included in documents for internal and external engineering work.


• Coordinate with IT to improve engineering-application performance and maintain compatibility with the corporate software and hardware infrastructure.


• Provide engineering-system access in accordance with intellectual-property requirements.


• Ensure compliance with EH&S guidelines, regulatory requirements, and permit requirements.


• Matching of department work hours will be required, requiring some overtime in the role.


• Perform other job-related activities requested by the immediate supervisor or manager.