Contracts Management Department Manager

Hill International; Al-Qassim Province; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global project management firm in Saudi Arabia seeks a Contracts Management Department Manager with over 20 years of experience in contracts management for large-scale projects. The role involves leading contract management processes, mentoring contract administrators, and ensuring compliance with procurement regulations. Candidates must possess a Bachelor's in engineering and have excellent communication skills in Arabic and English. Familiarity with Saudi Arabian procurement law is preferred.

Qualifications

• Minimum 20 years experience in contracts management on large-scale projects.
• Experience with Saudi Arabia procurement law.
• Direct management of workload distribution and personnel.

Responsibilities

• Lead development and implementation of contract management processes.
• Oversee contract administrators and review change requests.
• Ensure compliance with performance and invoicing standards.

Skills

Contract management

Communication skills in Arabic and English

Negotiation skills

Risk management

Change management

Education

Bachelor in engineering

Job description

Company Introduction:

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com.

Position Summary:

The Contracts Management Department Manager (E2) leads the development and implementation of contract management processes, ensuring compliance with PMM standards and adherence to performance, guarantees, invoicing, change management, claims, handover, defects, warranties, and close-out procedures. They oversee and mentor contract administrators, review change requests and claims, support bid evaluations, and coordinate contract formation and administration across multiple projects and clusters, including compliance with government and client regulations. The role also involves establishing knowledge transfer programs, monitoring contractor performance, resolving disputes, and ensuring all contract activities align with Hill International’s quality, safety, environmental, and occupational health standards.

General Description of Role and Responsibilities:

• Develop and ratify department operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Ensure functional compliance for awarded contracts in the areas of: performance, guarantees, invoicing and payment, change management, claims, preliminary and final handover, defects and warranty, close-out.
• Maintain functional responsibility for contract administrators assigned to clusters and business units.
• Assess the capability of clients’ existing contract staff and recommend appropriate roles and responsibilities.
• Prepare the Contracts Management Section knowledge transfer program which includes comprehensive on-the-job learning.
• Review change requests and claims and recommend for approval.
• Support other departments with contract formation and management services (i.e., templates for consultant services contracts, general engineering services contracts, etc.).
• NWCs consolidated list of approved contractors, consultants and suppliers.
• Support NWC in reviewing the commercial part of the bid packages.
• Monitor the adherence of contracts to the government and clients’ contractual and procurement regulations.
• Ensure proper implementation of project close-out processes and procedure according to PMM.
• Review project suspension and withdrawal requests and recommend for approval.
• Inform themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within Hill International and ensure continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge and Skills:

• Bachelor in engineering from an accredited university.
• Minimum 20 years experience in contracts management including overall responsibility for contract management on large-scale projects.
• Experience with the Kingdom of Saudi Arabia procurement law.
• Direct experience of managing workload distribution, execution of work and personnel management.
• Formation and administration of (sub) contracts: pre-qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes. Technical and administrative knowledge of engineering/construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
• Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
• Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi-discipline construction project.
• Excellent verbal and written communication skills in both Arabic and English.
• Preferable experience of working in KSA.