Bid Coordinator

Rider Levett Bucknall RLB; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

RLB KSA in Riyadh is seeking a Bid Coordinator to support bid and operations. You will coordinate end-to-end bid production, review, and submission of proposals, PQQs and presentations, and maintain bid documentation.

The role requires 3-5 years bid/writing experience, strong MS Office and InDesign, and the ability to work with internal stakeholders in a fast-paced consultancy environment in KSA.

Qualifications

• 3–5 years in a directly related bid/writing or proposal role, ideally in KSA.
• Strong written and verbal communication, organised and proactive.
• Experience with bid portals, PQQs and RFIs is advantageous.

Responsibilities

• Register and maintain accounts for online bid portals.
• Coordinate end-to-end bid production, review and submission.
• Assist with PQQs, RFIs and bid plans for timely responses.
• Prepare bid templates, case studies, imagery and marketing material.
• Disseminate client clarifications and manage bid library updates.

Skills

Bid process knowledge

Proposal development

Writing and editing

Stakeholder collaboration

Time management

Education

Marketing / Business / Communications degree or equivalent

Tools

Adobe Creative Suite

InDesign

WordPress

HTML basics

MS Word / PowerPoint

Job description

RLB KSA is currently recruiting a Bid Coordinator based in our Riyadh Head Office to support the expansion of the Bid and Operations team. The primary function of the Bid Coordinator is to coordinate and assist with the bid process, supporting the preparation, review, and submission of high-quality proposals, prequalification documents and presentations.

The role also involves maintaining bid documentation, collaborating with internal stakeholders to gather technical and commercial information, ensuring compliance with client requirements, and supporting business development activities through the delivery of accurate, timely, compelling and winning bid submissions across KSA.

Key Responsibilities:

• Registration and maintenance of accounts for online bid portals.
• Monitoring incoming bid information and communications, distributing to bid team and management, and tracking bid submissions.
• Support with the management of Bid Library from CVs, and templates to case studies.
• Coordinator support to the Bid Managers throughout the bid lifecycle including:
• Supporting the end-to-end production and delivery of bids
• Assisting with the preparation of bid kick-off documents and bid plans
• Coordinating and completing Pre-qualification questionnaire (PQQ) and Requests for Information (RFI) in a comprehensive and timely manner
• Disseminating and communicating client tender clarifications
• Populating bid templates and managing updates
• Supporting the production of presentation materials and marketing material
• Sourcing imagery to create visually impactful bids and storing these in the bid library
• Ensure that all bids are managed effectively and that submissions are completed on time.

Person Specification:

• The candidate should have 3-5 years of experience in a directly related role, demonstrating familiarity with the bid process, bid writing and proposal development processes ideally within KSA market for a Tier 1 Consultancy practice.
• Strong written and verbal communication skills, excellent organisational abilities, detail-oriented, proactive and able to work both independently and collaboratively.
• Proficiency in Microsoft Office Suite and InDesign are essential.
• A creative mindset and strong interpersonal skills are highly valued, as the role involves generating innovative ideas for bids and marketing campaigns and building relationships with clients.

Qualifications:

• A degree in Marketing, Business Administration, Communications, or a related field, or equivalent work experience.

Technical Skills:

• Adobe Creative Suite (5.5 or above) (InDesign, Adobe Illustrator, WordPress and Photoshop).
• Working knowledge of website structure / functionality and basic HTML.
• To continually develop skills in the latest desktop publishing, printing and graphic design techniques.
• A self-starter with a can-do attitude, with a thirst for knowledge and learning.
• Teamwork, project management skills and the ability to manage multiple tasks simultaneously is essential.
• A collaborative working style and an ability to operate within in a fast-paced environment.
• Experience in construction consultancy would be a distinct advantage.
• MS skills – Word and PowerPoint are critical.
• Attention to detail essential with excellent writing skills.
• Flexibility and open to changing priorities.