Administrative Assistant

Swissôtel Hotels & Resorts; Makkah Region; On-site; SAR 120,000 - 150,000; Full time

Job summary

A prestigious hotel chain is seeking an Administrative Coordinator to oversee the Talent & Culture Department's operations. This role requires strong interpersonal and communication skills, proven experience in the hotel environment, and proficiency in MS Office tools, including Opera. The ideal candidate will excel in managing multiple tasks while maintaining confidentiality. Join a team that values organizational skills and a proactive spirit in a dynamic work environment.

Qualifications

• 1+ year experience in a hotel environment.
• Ability to handle complex and confidential information with discretion.
• Fluency in English.

Responsibilities

• Consistently offer professional, friendly and engaging service.
• Oversee Talent & Culture department operations.
• Maintain confidential filing system.
• Organize and execute administrative systems.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Organizational skills

Proactive

Education

Bachelor's Degree or Hotel Management Degree

Tools

MS Word

Excel

PowerPoint

Opera

Job description

Company Description

“A passion for perfection” Swissôtel Hotels & Resorts is a distinctive group of deluxe hotels where we put the emphasis on our people. We strive to provide a motivating and rewarding environment that attracts inspired and talented people who are willing to bring news ideas, use and develop their knowledge to reinvent their career path.

Swissôtel Al Maqam is Swissôtel’s Second hotel to open in Saudi Arabia. The hotel offers 1624 elegant rooms and suites with modern design, complementing the values of today’s Arab culture.

As part of the prestigious Abraj Al Bait complex, the deluxe Swissôtel Al Maqam is a contemporary five-star hotel located in close proximity to the holy Masjid Al Haraam, overlooking the Ka’aba and the Grand Mosque.

Swissôtel Al Maqam is part of a new urban development, including two restaurants, one executive lounge, two meeting rooms and a business centre. It has private entrances that make it easier for our valuable gusts to reach Al Masjid Al Haram

Job Description

Reporting to the Executive Chef, responsibilities and essential job functions include but are not limited to the following:

• Consistently offer professional, friendly and engaging service
• Oversee Talent & Culture department in the day-to-day operation of the department
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies
• Assist with and support staff events
• Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the office
• Organize and execute administrative systems & procedures and perform necessary supportive duties.
• Coordinate and support all aspects of Culinary activities.
• Serve as a principal source of information for the team.
• Follow departmental policies and procedures
• Follow all safety policies
• Other duties as assigned

Qualifications

• Excellent interpersonal and communication skills.
• Ability to prioritize work in an environment with multiple interests.
• Ability to handle complex and confidential information with discretion.
• 1+ year experience in a hotel environment.
• Bachelor's Degree and/or Hotel Management Degree, preferred.
• Excellent communication skills (verbal & written).
• Knowledge of MS Word, Excel, PowerPoint, Windows.
• Knowledge of Opera in multiple platforms.
• Proactive and highly detail-oriented with excellent organizational skills.
• Ability to manage multiple functions and projects while meeting deadlines.

Additional Information

• Prior experience working with Opera or a related system
• Fluency in English