Administrative Assistant

UrbaCon Contracting & Trading Company; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading contracting firm in Saudi Arabia is seeking an experienced Administrative Assistant. The role involves providing essential administrative support, managing schedules, conducting clerical tasks, and ensuring excellent customer service. Ideal candidates will have at least three years of experience, a Bachelor's degree in Business Administration, and proficiency in MS Office applications, with ERP knowledge being a plus. This position plays a key role in maintaining office efficiency and professionalism.

Qualifications

• Minimum 3 years of working experience.
• 2 years of relevant working experience.
• 2 years of GCC experience is a plus.

Responsibilities

• Provide administrative support including scheduling and meeting coordination.
• Prepare documents, reports, and presentations as required.
• Ensure professional customer service to all visitors and callers.

Skills

Knowledge of office administration

Strong Communication Skills (oral and written English)

High Proficiency in Computer Office Applications

ERP knowledge (preferably SAP)

Education

Bachelor's Degree in Business Administration or related field

Tools

MS Excel

MS Word

Job description

Job Summary

The Administrative Assistant is responsible in providing essential support to the organization by handling various administrative tasks, thereby contributing to the overall efficiency and smooth operation of the office. This includes but is not limited to excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings.

Job Responsibilities

• Provide administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
• Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
• Prepare a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format.
• Upload all documents in the respective and proper folder and manage the overall organization of the folder(s).
• Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
• Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
• Proper record, monitor and maintenance of all documents for effective filing and business continuity at all times.

Job Knowledge & Skills

• Knowledge of office administration, handling/preparing of all correspondence
• Strong Communication Skills both oral and written English
• High Proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

• Resilience
• Quality
• Leadership
• Clerical Documentation Tools L1
• Calendar Maintenance L1
• Document & Record Control L1
• Agility
• Travel Arrangements L1
• Administrative Document Design L1

Education

Bachelor's Degree in Business Administration or any related field