Administration Assistant

Foster + Partners; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A global design firm in Riyadh seeks an Administration Assistant to support Senior Partners and project teams. The role includes managing schedules, coordinating international travel, and ensuring a professional studio environment. Ideal candidates are organised, proactive, and detail-oriented, with strong Microsoft Office skills and discretion in handling confidential information. This is a unique opportunity to be part of a highly regarded design practice, contributing to top-tier architecture projects.

Qualifications

• Previous experience in a high-level administrative role.
• Demonstrated experience managing complex diaries and international travel.
• Fluent in English; Arabic highly desirable.

Responsibilities

• Provide high-level administrative support to Senior Partners and project teams.
• Manage complex schedules, international travel, and meetings.
• Maintain studio standards and handle sensitive information.

Skills

Organisational skills

Proactive attitude

Excellent communication skills

Microsoft Office skills

Discretion with confidential information

Job description

Administration Assistant

Foster + Partners | Riyadh (GCC Regional Headquarters)

At Foster + Partners, we deliver some of the most ambitious and globally recognised projects in the world — shaping cities, redefining skylines, and setting new standards for design excellence.

Behind every great project is a studio that runs seamlessly.

We’re now looking for an Administration Assistant to join our Riyadh-based GCC Regional Headquarters — a pivotal support role at the heart of a fast-moving, international design environment. This is an opportunity to work alongside Senior Partners, Partners and project teams, helping keep the regional studio operating at its very best.

This is not a traditional admin role. It’s a position for someone who thrives on responsibility, enjoys working at pace, and takes pride in creating a highly professional, organised and welcoming workplace.

The opportunity

As Administration Assistant, you’ll be a central point of coordination for the GCC Regional HQ.

You’ll support Senior Partners and project teams with everything from diary and travel management to meetings, documentation and studio operations — often acting as the first point of contact for colleagues and visitors alike.

You’ll manage complex schedules, coordinate international travel, organise meetings and presentations, and ensure the studio environment reflects the standards of a world-class practice. You’ll also help connect activity across the wider GCC offices, supporting collaboration and consistency across the region.

This is a high-trust role requiring discretion, judgement and initiative — perfect for someone who enjoys being relied upon and making things run beautifully behind the scenes.

What you’ll be doing

• Providing high-level administrative support to Senior Partners, Partners and project teams
• Managing calls, emails and correspondence on behalf of senior stakeholders
• Coordinating meetings, room bookings, catering, logistics and presentation setups
• Maintaining studio and meeting room calendars
• Managing complex GCC and international travel arrangements, including passport and visa support
• Supporting diary management for senior leadership
• Preparing and editing documents, processing translations, managing expenses and maintaining filing systems
• Undertaking research as required to support project and leadership needs
• Supporting coordination across GCC regional offices
• Maintaining studio standards in line with housekeeping and office policies
• Handling sensitive information with professionalism and discretion
• Suggesting and implementing improvements to enhance the role and studio operations
• Supporting ad-hoc duties as required to keep the regional HQ running smoothly

What we’re looking for

We’re looking for someone who is organised, proactive and people-focused — someone who enjoys responsibility and takes pride in delivering exceptional support.

You’ll bring:

• Previous experience in a high-level administrative or office support role
• Demonstrated experience managing complex diaries and international travel
• Confidence handling confidential information with discretion
• Strong Microsoft Office skills (Outlook, Word and Excel)
• Fluent English (spoken and written); Arabic highly desirable
• Excellent organisational and communication skills
• A professional, polished manner and strong personal presentation
• The ability to prioritise effectively in a fast-paced environment
• A proactive, service-led mindset with strong initiative
• The ability to work independently and as part of a wider team
• Understanding of Saudi Arabian and GCC business culture
• High attention to detail and commitment to maintaining professional standards
• Empathy with a creative, design-led environment

Why Foster + Partners

Because this is more than an administration role — it’s an opportunity to be part of one of the world’s most respected design practices at a regional leadership level.

You’ll gain exposure to international projects, work closely with senior leadership, and play a visible role in supporting the delivery of architecture at the highest standard. You’ll be trusted, valued, and given the opportunity to grow within a dynamic, globally connected studio environment.

If you enjoy being at the centre of a busy regional HQ, supporting exceptional teams, and helping create the conditions for world-class work — this is a rare opportunity to do exactly that.