Admin Coordinator – Operations & Project Support

Nesma Global; Saudi Arabia; On-site; SAR 60,000 - 90,000; Full time

Job summary

Nesma Global is seeking an highly organized Admin Coordinator to support daily office operations and project coordination in Saudi Arabia. You will handle filing, documentation, data entry, and cross‑department coordination, while assisting site teams with field tasks and permit processes.

The role requires proactive, detail‑oriented individuals with strong multitasking and communication skills, capable of managing multiple tasks efficiently in a fast-paced environment.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration or related field (preferred).
• Minimum 2–5 years of experience in administration or operations coordination.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Basic understanding of office procedures and documentation systems.
• Ability to handle field coordination and external tasks when required.
• GCC experience preferred.

Responsibilities

• Handle day-to-day administrative tasks, filing, documentation, data entry, and internal coordination.
• Prepare, collect, and submit documents for projects, approvals, and permits.
• Assist with site-related admin requirements including document delivery and permit handling.
• Update client portals and project tracking platforms with required records.
• Support banking tasks, cheque submissions, and external document submissions.
• Assist management with general operational follow-ups and errands.
• Coordinate between clients, suppliers, and internal teams to ensure smooth information flow.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Education

Diploma or Bachelor's Degree in Business Administration

Job description

Summary

We are seeking a highly organized Admin Coordinator to support daily office operations and project-related coordination activities. The role involves handling administrative tasks, documentation, internal coordination, and field support activities such as collecting documents, assisting with permits, handling basic banking and portal work, and coordinating between office and site teams. The ideal candidate should be proactive, detail-oriented, and capable of managing multiple operational tasks efficiently.

Key Responsibilities

• Administrative Support: Handle day‑to‑day administrative tasks including filing, documentation, data entry, and internal coordination between departments.
• Document Handling & Submissions: Prepare, collect, and submit required documents for projects, approvals, work permits, and company operations.
• Site & Field Coordination: Assist with site‑related administrative requirements including delivering/collecting documents, permits, and approvals.
• Portal & System Updates: Update internal systems, client portals, and project tracking platforms with required information and records.
• Banking & External Coordination: Support basic banking‑related tasks, cheque submissions, document submissions, and coordination with external offices when required.
• Operational Assistance: Assist management and project teams with general operational requirements including follow‑ups, errands, and coordination tasks.
• Communication Support: Coordinate between clients, suppliers, and internal teams to ensure smooth flow of information.

Experience & Qualifications

• Diploma or Bachelor’s Degree in Business Administration or related field (preferred).
• Minimum 2–5 years of experience in administration or operations coordination.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Basic understanding of office procedures and documentation systems.
• Ability to handle field coordination and external tasks when required.
• GCC experience preferred.