Admin Clerk Supervisor

Abdul Latif Jameel; Riyadh; On-site; SAR 180,000 - 260,000; Full time

Job summary

Abdul Latif Jameel Company seeks an experienced administrator to manage the center's operations, travel and purchasing processes, and asset inventory. You will coordinate with contractors, ensure security and safety, and handle approvals for administrative needs within approved authority levels.

The role requires a business degree and several years in management, with strong communication skills to liaise with government bodies and internal teams.

Qualifications

• Bachelor’s degree in Business or related field.
• Six years total experience with at least four in a management role.
• Ability to communicate effectively.

Responsibilities

• Oversee center engagement activities including travel and purchasing functions.
• Manage contracts, purchasing, security and safety, and building maintenance.
• Monitor center fixed assets and inventory, coordinating with projects and contractors.
• Approve expenditures within the authority framework and escalate as needed.
• Coordinate with government sectors to obtain licenses and permits.

Skills

Communicate effectively

Education

Bachelor’s degree in Business or related field

Six years total experience with four in management

Job description

Abdul Latif Jameel comprises diversified businesses with deep roots in the Middle East, North Africa, and Turkey (MENAT region). Strong networks and long-established relationships make us a powerful partner, opening doors for those who want to do business in the region.

Our businesses represent some of the world’s leading brands, earning us their trust and building long-lasting and mutually beneficial relationships. Our commitment to anticipate and support our partners’ needs has driven our success.

From our modest beginnings 75 years ago as a small trading business and then a Toyota distributorship in Jeddah, Saudi Arabia, we have established an extensive operations infrastructure, built the largest vehicle distribution network in Saudi Arabia, and, along the way, we have accumulated comprehensive automotive expertise throughout the region.

Applying our vast experience in the automotive sector, we’ve used our expertise and operations infrastructure to diversify into new sectors that contribute to the ‘infrastructure of life’ in the MENAT region.

Financial Job Dimensions

N/A

Degree of supervision

General supervision over operational activities

Level of Authority

General Authority over daily functional operation

Purpose of the Job

Responsible of Managing and monitoring the administrative roles of an organizational unit including Travel and Purchasing functions

Key Accountabilities: Description

• Center Hospitality & Cleanliness,
• Contracts & purchasing
• Security & Safety,
• Maintenance of Buildings and Equipment,
• Fixed Assets

Key Accountabilities: Performance Indicators

• 100%
• 100%
• 100%
• 100%
• 100%

Major Activities

Responsible for day-to-day transactions related to center engagement event activities for requests across the department in the center and as well as Purchasing, provide procurement services within the center and remote areas by detailing with all units, providing the necessary orientation for associates, providing consolidated purchasing requisitions in a timely manner

Visiting government sectors such as civil defense - municipality - ministry of commerce to obtain necessary licenses and permits

Monitoring all center construction and maintenance projects and coordinating with the projects department

Responsible for center fixed assets (Maintenance- purchasing- assets inventory)

Supervise and coordinate with safety and security Co

Approves/authorizes expenditures or actions for administrative operational needs based on the manual of authority, and escape matters requiring higher approval and signature

Job Context

• The job requires advanced knowledge of the higher education administrative system and related business principles
• The job holder has a direct impact over managing transaction requests coming across the departments for engagement activities hospitality, purchasing request
• The job holder manages all contractors related issues
• The job holder has the freedom to approve/decline expenditures for administrative activities
• The job holder has the freedom to choose contractor agency based on ALJ standard

Organizational / Functional Strategic Focus

• The job has a crucial role in managing administrative roles within the organization unit including purchasing and travel functions
• The job holder has a strategic role in developing and monitoring the team while developing a succession plan within the department

Minimum Qualifications

Bachelor’s degree in Business or related field

Six (6) years with 4 years in management role

Job-Specific Skills

Ability to communicate effectively.

Why Work for Us?

With a truly international footprint and more than three quarters of a century of commercial success behind us, we are today, not only a leading employer across the Middle East, North Africa and Turkey (MENAT) region, but also offer exciting opportunities worldwide, from Chile to Japan, from the UK to Australia.

Our values guide the way we work with our business partners, within our communities, and with each other.

Through Respect, Innovation, a Pioneering Spirit, and Empowerment, we are proud of our culture which sees ideas blossom, people thrive and successes flourish.