Admin Assistant

Blue Ocean Corporation; Riyadh Region; On-site; SAR 120,000 - 150,000; Full time

Job summary

A global consulting firm in the Riyadh Region seeks an Administrative Coordinator to provide operational support to the sales team. You will manage document dispatch, maintain databases, and assist in training schedules, ensuring efficient operations. The ideal candidate should possess a Bachelor's degree, be bilingual in Arabic and English, and have 2-3 years of relevant experience. This position offers benefits like medical insurance and an annual air ticket.

Benefits

Employment Visa

Medical Insurance

Annual Air Ticket (Home Country)

Qualifications

• 2-3 years of experience in admin coordination or administrative roles.
• Proficiency in MS Office Suite is essential.
• Experience with CRM software like Salesforce or Zoho is a plus.

Responsibilities

• Provide administrative and operational support to the sales team.
• Maintain and update internal databases and CRM systems.
• Prepare training schedules and reports using MS Office.

Skills

Bilingual proficiency in Arabic and English

Strong organizational abilities

Excellent communication skills

Experience with CRM software

Proficiency in MS Office Suite

Education

Bachelor’s degree in Business Administration or Marketing

Job description

Overview

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes. From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries. With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Responsibilities

• Provide administrative and operational support to the sales team, ensuring seamless coordination between clients, trainers, and internal teams.
• Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of documents, training materials, and essential packages.
• Maintain and update internal databases and CRM systems, ensuring accurate and up-to-date information regarding their skills, certifications, and availability.
• Assist in processing sales orders related to training sessions, ensuring proper documentation, follow-up, and timely execution.
• Prepare training schedules, contracts, proposals, and reports using MS Office (Excel, Word, PowerPoint, Outlook).
• Ensure timely follow-up on client requests, quotations, and feedback, ensuring a high level of customer satisfaction.
• Organize and maintain all relevant sales and trainer-related documentation, ensuring it is easily accessible for future reference.
• Ensure all trainer and client interactions, schedules, and feedback are accurately recorded in the CRM system to streamline operations.

Requirements

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• Bilingual proficiency in Arabic and English (both written and verbal) is a plus.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) is essential.
• Experience with CRM software (e.g., Salesforce, Zoho) is a plus.
• 2-3 years of experience in admin coordination, or administrative roles are mandatory.
• Strong organizational and multitasking abilities with great attention to detail.
• Excellent communication and interpersonal skills for handling clients and vendors.
• Ability to manage time effectively and handle competing priorities.

Benefits

• Employment Visa
• Medical Insurance
• Annual Air Ticket (Home Country)