Wedding Planner Assistant

Avanta Works; Qatar; On-site; QAR 41,000 - 49,000; Full time

Job summary

Avanta Works is seeking a Wedding Planner Assistant to support wedding planning and coordination in Doha. You will work closely with clients to understand their vision and assist in bringing it to life, while coordinating with vendors and managing logistical details.

This entry-level role is ideal for someone passionate about weddings and eager to learn, with opportunities to grow alongside experienced planners in a dynamic event team.

Qualifications

• Strong communication and interpersonal skills to work with clients and vendors.
• Excellent organizational abilities and attention to detail in planning tasks.
• Proficiency with Microsoft Office and basic budgeting/logistics support.

Responsibilities

• Assist in meeting with clients to understand their vision and preferences for their wedding.
• Research and recommend vendors, venues, and other services based on client needs and budget.
• Assist in negotiating contracts with vendors to ensure best pricing and terms.
• Coordinate all logistics leading up to the wedding day, including scheduling appointments, managing timelines, and confirming reservations.
• Attend appointments, tastings, rehearsals, and other events as needed.
• Communicate regularly with clients to provide updates on planning progress.
• Assist in creating detailed wedding timelines and itineraries.
• Act as point of contact for vendors on the wedding day to ensure everything runs smoothly.
• Provide on-site support during the wedding day to troubleshoot any issues that may arise.

Skills

Communication skills

Organizational skills

Microsoft Office

Customer service

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite (Word/Excel/PowerPoint)

Job description

Wedding Planner Assistant
As a Wedding Planner Assistant, you will be responsible for assisting in the planning and coordination of weddings for our clients. This role will involve working closely with clients to understand their vision and assist in bringing it to life, as well as coordinating with vendors and managing logistical details. This is an entry-level position ideal for individuals with a passion for event planning and a desire to learn and grow in the wedding industry.

Responsibilities

• Assist in meeting with clients to understand their vision and preferences for their wedding
• Research and recommend vendors, venues, and other services based on client needs and budget
• Assist in negotiating contracts with vendors to ensure best pricing and terms
• Coordinate all logistics leading up to the wedding day, including scheduling appointments, managing timelines, and confirming reservations
• Attend appointments, tastings, rehearsals, and other events as needed
• Communicate regularly with clients to provide updates on planning progress
• Assist in creating detailed wedding timelines and itineraries
• Act as point of contact for vendors on the wedding day to ensure everything runs smoothly
• Provide on-site support during the wedding day to troubleshoot any issues that may arise

Requirements

• High school diploma or equivalent (Bachelor's degree preferred)
• Passion for event planning, specifically weddings
• Excellent communication skills, both written and verbal
• Strong organizational skills and attention to detail
• Ability to work well under pressure in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of local vendors and venues is a plus
• Prior experience in event planning or customer service is a plus but not required

Salary

This is an entry-level position with a starting salary of 1100$. Salary may increase based on performance.

Location

This position is located in Doha. Candidates must have legal authorization to work in Doha.