Admin Assistant

Burjline Builders; Doha; On-site; QAR 67,000 - 89,000; Full time

Job summary

Burjline Builders in Doha, Qatar seeks an Administrative Assistant to support a busy commercial team with day‑to‑day tasks. You will help prepare, format and submit bid and tender documents, coordinate RFPs/RFQs, and maintain document registers and reports.

The role requires a diploma or degree in Business Administration and a minimum of 2 years in administration, with strong English communication and MS Office skills. You will assist procurement, HR and finance as needed.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related discipline.
• Minimum 2 years' experience in an administrative role.
• Experience supporting bid/tender, commercial or proposal teams is highly desirable.
• Familiarity with tender documentation, document control and submission processes is an advantage.
• Excellent written and verbal communication skills in English.

Responsibilities

• Provide general administrative and clerical support.
• Assist with the preparation, formatting and submission of bid and tender documents.
• Support the coordination of RFPs, RFQs and other commercial proposals.
• Maintain accurate records, filing systems and document registers.
• Prepare reports, letters, presentations and business correspondence.
• Coordinate meetings, calendars and travel arrangements.
• Liaise with internal departments to collect documents required for tender submissions.
• Perform data entry and maintain confidentiality of commercial information.
• Support procurement, HR and finance with administrative tasks as required.
• Carry out other administrative duties as assigned.

Skills

Organisational skills

Time management

Communication skills

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Role Overview

We are seeking a proactive and organised Administrative Assistant to provide day-to-day administrative support to a busy commercial team. The ideal candidate will have previous experience supporting bid and tender activities, document control and the preparation of proposal documentation in a fast-paced environment.

Key Responsibilities

• Provide general administrative and clerical support.


• Assist with the preparation, formatting and submission of bid and tender documents.


• Support the coordination of RFPs, RFQs and other commercial proposals.


• Maintain accurate records, filing systems and document registers.


• Prepare reports, letters, presentations and business correspondence.


• Coordinate meetings, calendars and travel arrangements.


• Liaise with internal departments to collect documents required for tender submissions.


• Perform data entry and maintain confidentiality of commercial information.


• Support procurement, HR and finance with administrative tasks as required.


• Carry out other administrative duties as assigned.

Requirements

• Diploma or Bachelor's degree in Business Administration or a related discipline.


• Minimum 2 years' experience in an administrative role.


• Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.


• Familiarity with tender documentation, document control and submission processes is an advantage.


• Strong organisational and time management skills.


• Excellent written and verbal communication skills in English.


• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).


• High level of accuracy, attention to detail and ability to work under tight deadlines.