Talent Acquisition Coordinator

Employment; Al Khor and Al Thakhira; On-site; QAR 56,000 - 100,000; Full time

Job summary

Qatar Fabrication Company in Ras Laffan is seeking a Recruitment Coordinator to support onboarding and documentation, coordinate with IT, HR, and other teams, and liaise with agencies. You will manage offer letters, contracts, and compliance forms, ensuring smooth onboarding for new hires.

The role emphasizes data reporting, invoicing, and budget tracking for recruitment services, travel arrangements, and vendor management, with a focus on accuracy and timely communication.

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support.
• Experience with onboarding and documentation processes.

Responsibilities

• Facilitate end-to-end onboarding, including offer letters and compliance forms; coordinate with IT, HR, and other departments.
• Maintain and organize recruitment documents, contracts, and candidate records in physical and digital formats.
• Coordinate with recruitment agencies; manage agency agreements and vendor communications.
• Prepare PRs/SEs and invoice-related documents; track recruitment expenditures and support budget reporting.
• Generate recruitment analytics and KPI reports; provide updates to Talent Acquisition leadership.
• Ensure compliance with labor laws and company policies; audit recruitment files and documentation.
• Engage with candidates throughout onboarding, addressing queries and guiding them through processes.
• Oversee subcontractor agreements for recruitment/onboarding services and ensure timely onboarding.

Skills

Data analysis

Reporting

Recruitment coordination

Onboarding

Documentation

Vendor management

Education

Bachelor’s degree in HR orBusiness Administration

Job description

Reports To: Talent Acquisition Specialist/ Talent Acquisition Officer Company: Qatar Fabrication Company Location: Ras Laffan / Qatar
**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES*
*Primary Functions To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl
e. Tasks and Responsibilit
ies Onboarding Support:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance forms. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man
ner. Recruitment Documentation Management:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for
mats. Agency Agreement & Vendor Management:Coordinate with recruitment agencies to ensure agency agreements are in place and up todate. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring
teams Invoicing and Budget Tracking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements. Track and report on recruitment expenditures to assist with budget management and financial reporting. Collaborate with the finance team to ensure timely invoice payment and resolve discrep
ancies. Reporting & Analytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators(KPIs). Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisition team. Analyze data to identify trends and areas for improvement in the recruitment and onboardingprocess. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H
R teams. Compliance and Documentation Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations. Conduct periodic audits of recruitment files and documentation to ensure compliance andaccuracy. Maintain up-to-date records of background checks, reference checks, and other pre-employment sc
reenings. Candidate Engagement and Communication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu
mentation. Managing Subcontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and companystandards. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s
start date. Additional Administrative Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives. Assist with special projects and ad-hoc tasks as required by the Talent Acqui
sition team. Other
Expectations:Safety, Health, Environment, & Quality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i
ts own people. Policies, Systems, Processes & Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con
sistent manner. Others: Carry out any other duties as directed by the Head of Tal
ent Acquisition. Key Result Areas:Provide data analysis and reporting support to therecruitment team. Coordinate onboarding activities. Coordinate travel and meeting arrangements. Ensure accurate invoice andbudget tracking. Proper maintenance and control of the Recruitment documentation. Organize and maintain the candi
date information. Qualificatio
ns and Experience Qualifications:Bachelor’s degree in human resources, Business Administration,or a relatedfield. Experience: Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding
and documentation.