Department Administrator Senior

Baker Hughes; Doha; On-site; QAR 150,000 - 190,000; Full time

Job summary

Baker Hughes in Doha seeks a Department Administrator Senior Project Manager Support to provide administrative and operational support to Project Managers throughout service project execution.

You'll coordinate documentation, ERP transactions, reporting, invoicing, and cross-functional collaboration to ensure projects run on time and meet contractual requirements. A Bachelor's degree or equivalent with 5 years' experience, English fluency, and strong attention to detail are required.

Qualifications

• Bachelor's degree or equivalent with 5+ years of relevant services experience.
• Fluent in English, written and spoken.
• Strong administrative, organizational, and coordination abilities.
• Proficient in Microsoft Excel; experience with Oracle ERP preferred.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide day-to-day administrative and operational support through project lifecycle.
• Maintain accurate project documentation, records, reports, schedules and trackers.
• Coordinate paperwork, orders, materials, ERP transactions and invoicing support.
• Update project data and ensure systems reflect current information.
• Collaborate with Planning, Materials, Logistics, Engineering, Sourcing and Finance.
• Assist with invoicing by collecting documents and processing requests.
• Prepare routine project and customer status reports.
• Identify discrepancies that could impact project execution and escalate.

Skills

Administrative coordination

Organizational skills

Communication

Attention to detail

Multitasking

Education

Bachelor's degree

High School Diploma / GED with 5 years experience

Tools

Oracle ERP

Microsoft Office

Job description

Would you like to be part of a team that delivers successful service projects for our customers? Do you enjoy coordinating activities and ensuring projects run efficiently? Join Our Project Management Team.

As a Department Administrator Senior Project Manager Support, you will provide administrative and operational support to Project Managers throughout the execution of service projects.

You will coordinate project documentation, order and material activities, ERP transactions, reporting, and invoicing support to help ensure projects are executed efficiently and on time.

You will be responsible for providing day-to-day administrative and operational support throughout the project lifecycle, maintaining accurate project documentation, records, reports, schedules, trackers, and correspondence.

Updating project data and maintaining accurate information in applicable systems.

Supporting order management and ERP activities, including order follow-up, material status, documentation, and transaction coordination.

Coordinating with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal functions to support project execution.

Supporting invoicing activities by collecting required documentation and processing invoice requests.

Preparing routine project and customer status reports under the guidance of the Project Manager.

Identifying and escalating documentation, material, order, or process discrepancies that could impact project execution.

Supporting compliance with established project processes, procedures, contractual requirements, and documentation standards.

To be successful in this role you will have a Bachelor's degree from an accredited university, or a High School Diploma/GED with at least 5 years of relevant Services experience.

Be fluent in English, both written and verbal.

Demonstrate strong administrative, organizational, coordination, and follow-up skills.

Have the ability to manage multiple priorities, tasks, and documentation requirements simultaneously.

Show strong attention to detail and accuracy in maintaining project records and data.

Have effective communication skills and the ability to collaborate across functions and stakeholders.

Be proficient in Microsoft Office applications, particularly Excel.

Have experience working with Oracle ERP systems (preferred).

Proactive and structured approach with strong follow-through.

Ability to independently manage assigned administrative and coordination activities.

Ability to identify discrepancies and coordinate actions toward resolution.

Customer-focused and collaborative mindset.

Willingness to learn project management processes and develop broader project coordination capabilities.