Senior Office & Operations Manager

Fis QA; Qatar; On-site; QAR 60,000 - 90,000; Full time

Job summary

Fusion Integrated Solutions seeks an Office Manager to drive reliable and professional day-to-day operations. You will coordinate facilities, administration, meetings, events, records, and budgets to support sales, delivery, technology and leadership teams.

The role requires 3+ years of office-management experience, fluency in English, and strong organisational skills. You will oversee calendars, suppliers, onboarding/offboarding with HR/IT and maintain secure records.

Qualifications

• 3+ years of progressively responsible office management, executive/administrative coordination, or facilities coordination experience.
• Experience coordinating meetings, calendars, travel, visitors, and office services.
• Proficiency with Microsoft 365 or equivalent tools (Outlook, Word, Excel, PowerPoint).
• Experience in a technology, professional-services or multi-stakeholder environment is desirable.
• Fluency in English is mandatory; Arabic is desirable.

Responsibilities

• Manage the daily operation of the office, ensuring workspace, reception, meeting rooms, equipment and supplies are available and fit for purpose.
• Coordinate facilities, building management, cleaning, security, health-and-safety and workplace issues with stakeholders and providers; document actions.
• Track office supplies, inventory and service needs; maintain records and support cost-conscious resource use.
• Coordinate calendars, meetings, travel, visitors, accommodation and internal events; prepare agendas and follow-up communications.
• Record decisions, actions and owners; ensure follow-up across functions.
• Provide professional first-point coordination for visitors and calls; escalate sensitive matters through the proper process.
• Manage suppliers and service providers, including quotations, orders, invoices and performance follow-up.
• Support preparation, tracking and reconciliation of administrative expenditure; report on spend and risks.
• Maintain accurate physical and digital records and office procedures; improve processes.
• Coordinate onboarding and offboarding with HR, IT and Finance; manage access and records.
• Protect confidential information and follow information-security procedures.
• Supervise or guide administrative staff or temp staff as assigned.

Skills

Organised work style

Stakeholder communication

Confidential information handling

Problem solving

Office productivity tools

Team coordination

Attention to detail

Education

Bachelor's degree or diploma in a related discipline (Business Administration, Management, Operations, Hospitality, Facilities Management, HR, Finance)

Tools

Microsoft 365

Job description

Fusion Integrated Solutions seeks an Office Manager to drive reliable and professional day-to-day operations. You will coordinate facilities, administration, meetings, events, records, and budgets to support sales, delivery, technology and leadership teams.

The role requires 3+ years of office-management experience, fluency in English, and strong organisational skills. You will oversee calendars, suppliers, onboarding/offboarding with HR/IT and maintain secure records.