Secretary - Arabic Speaker

Ariane Real Estate; Doha; On-site; QAR 45,000 - 67,000; Full time

Job summary

Ariane Real Estate, a Qatar-based real estate development company, is seeking an organized administrative assistant to manage calendars, correspondences, and office operations. The role involves coordinating meetings, handling communications with clients and suppliers, and maintaining filing systems with strict confidentiality.

You will support management with day-to-day tasks, ensure timely completion of approvals, and assist cross-department coordination to optimize operations within the Doha

Qualifications

• Manage and organize calendars, meetings, appointments, and travel arrangements.
• Prepare, draft, format, and maintain correspondence, reports, presentations, and official documents.
• Handle incoming calls, emails, and visitors professionally and direct them appropriately.
• Maintain proper filing systems and ensure accurate record management.
• Coordinate meetings, prepare agendas, and record minutes when required.
• Monitor office supplies and coordinate administrative requirements.
• Support internal coordination between departments and external communication with clients, suppliers, and stakeholders.
• Ensure confidentiality of company information and sensitive documents.
• Assist management in day-to-day administrative and operational tasks.
• Follow up on pending tasks, approvals, and deadlines to ensure timely completion.

Responsibilities

• Oversee calendar and travel logistics for executives.
• Prepare and format business documents and presentations.
• Screen calls and emails, routing inquiries to the appropriate teams.
• Maintain filing and record-keeping accuracy.
• Take minutes and prepare meeting agendas as needed.
• Monitor and replenish office supplies.
• Liaise with clients, suppliers, and stakeholders to support operations.
• Maintain strict confidentiality of sensitive information.
• Support senior management with daily administrative tasks.
• Track pending tasks and deadlines to ensure timely delivery.

Skills

Calendar management

Meeting coordination

Correspondence drafting

Travel arrangements

Filing systems

Minutes recording

Client communication

Confidentiality

Administration support

Task follow-up

Job description

A pioneering Qatar based real estate developer since 2013, Ariane Real Estate develops and operates a collection of prime properties throughout Qatar.

Job Description

• * Manage and organize calendars, meetings, appointments, and travel arrangements.


• * Prepare, draft, format, and maintain correspondence, reports, presentations, and official documents.


• * Handle incoming calls, emails, and visitors professionally and direct them appropriately.


• * Maintain proper filing systems and ensure accurate record management.


• * Coordinate meetings, prepare agendas, and record minutes when required.


• * Monitor office supplies and coordinate administrative requirements.


• * Support internal coordination between departments and external communication with clients, suppliers, and stakeholders.


• * Ensure confidentiality of company information and sensitive documents.


• * Assist management in day-to-day administrative and operational tasks.


• * Follow up on pending tasks, approvals, and deadlines to ensure timely completion.