School Administrative Assistant International Schools Partnership Admin 6 Oct · 20:14

AimGulf; Doha; On-site; QAR 45,000 - 67,000; Full time

Job summary

Hamilton International School is seeking a dedicated School Administrative Assistant to support the smooth operation of school functions. The role involves providing comprehensive administrative support, managing office systems, and ensuring effective communication across the school community while upholding safeguarding principles.

The successful candidate will have a Bachelor’s Degree, minimum 3 years’ experience, and strong IT/communication skills to maintain efficient office operations and

Qualifications

• Minimum 3 years of work experience.
• Bachelor’s Degree from an accredited institution.
• Excellent written and oral communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Orient new Parents and Students.
• Carry out specific projects and research.
• Maintain office systems and data management.
• Draft reports, letters, newsletters, agendas and minutes.
• Monitor correspondences and ensure signatures.
• Safeguard confidentiality and handle sensitive information.
• Support budgeting and cost-control tasks.
• Assist in safety and health procedures in school.

Skills

Communication

IT Skills

Time Management

Confidentiality

Organization

Data Handling

Teamwork

Presentation

Problem Solving

Interpersonal Skills

Self-motivation

Professionalism

Education

Bachelor’s Degree

Job description

Job Title

School Administrative Assistant

The Hamilton International School is seeking a dedicated School Administrative Assistant to support the smooth operation of school functions. This role involves providing comprehensive administrative support, managing office systems, and ensuring effective communication across the school community while upholding the school’s vision and safeguarding principles.

Key Responsibilities

• Orientation and induction for new Parents and Students
• Carries out specific projects and research
• Facilitates annual review and update of company Policies
• Prepares PR items to create and increase exposure on social media and school website
• Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes/records of meetings
• Check all correspondences before sending for signature
• Devises/maintains office systems, including data management and filing
• Use appropriate IT resources to aid presentations, conferences, and corporate visits
• Prepares letters presentations and Reports
• Manages office budgets
• Attends meetings with SLT
• Always observes a code of strict confidentiality
• Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the company’s function
• Streamlines processes, ensuring the team works as efficiently as possible
• Takes responsibility of all admin tasks and support admin team
• Monitors work requirements in the absence of the senior administrator
• Contributes to team effort by accomplishing tasks as needed
• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
• Perform playground duties on time and with due diligence to safeguard Hamilton students
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school

Experience Required

Minimum 3 years’ work experience

Education Qualifications

Bachelor’s Degree in from an accredited institution

Skills Required

• Exceptional written and oral communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• The ability to work under pressure and to tight deadlines
• The ability to research, digest, analyze and present material clearly and concisely
• Sales and Marketing
• The ability to work on your own initiative
• Honesty and reliability
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and an understanding of confidentiality issues
• Excellent communication and people skills at all levels
• Ability to coordinate and collate data
• Health and Safety Awareness
• Energetic and enthusiastic
• A dynamic, positive approach to deliver the school’s vision
• Self-motivation and ability to take initiatives
• Demonstrate an understanding of & commitment to our best practice model
• Good knowledge and information of school operations
• Ability to establish and maintain effective working relationships with staff
• Presentation skills with the ability to present information in a concise and professional manner
• Organization skills: well organized and able to prioritize tasks and workload
• Critical thinking
• Ability to negotiate, persuade and motivate others
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team-player with excellent interpersonal skills
• Behavior management
• Record keeping and report preparation methods
• Interpersonal skills including tact, courtesy and patience
• Willingness to undertake appropriate Professional Development
• Empathetic listener and patient
• Integrity and confidentiality
• Internationally minded
• Flexible and a can-do attitude

Languages

English is mandatory; Arabic is an advantage

Employment / Job Type

Full Time

Nationality

Qatari National (Qatarization)

About the Company

Global group of private schools operating across Europe, the Americas, the Middle East, Asia, and Africa. It acquires and develops schools delivering British, American, International Baccalaureate, bilingual, and national curricula, supporting them with shared teaching frameworks and professional development. In the Gulf it operates schools in the UAE, Qatar, and other markets.

Company Industry

Education & Academia Jobs

Department / Functional Area

Administration

Closing Date

30 November 2026