School Administrative Assistant (Qatarization)

International Schools Partnership Limited; Doha; On-site; QAR 120,000 - 150,000; Full time

Job summary

Hamilton International School invites a proactive senior administrator to join our Doha team. You will oversee office systems, coordinate reports, and support senior leadership with policy development.

Requirements include a Bachelor's degree, minimum 3 years' experience, fluent English, Arabic an advantage, and excellent communication, IT, and data management skills. This role emphasizes confidentiality and professional conduct in a school setting.

Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum 3 years’ work experience.
• English is mandatory; Arabic is an advantage.
• Exceptional written and oral communication skills.
• Excellent word processing and IT skills with knowledge of software packages.
• Ability to work under pressure and meet tight deadlines.
• Good time management and organizational skills.
• Ability to research, digest, analyze and present material clearly.
• Demonstrate integrity, discretion and confidentiality.
• Strong customer service and teamwork abilities.

Responsibilities

• Orientation and induction for new Parents and Students.
• Carries out specific projects and research.
• Facilitates annual review and update of company Policies.
• Prepares PR items to create and increase exposure on social media and school website.
• Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes.
• Check all correspondences before sending for signature.
• Maintain office systems, data management and filing.
• Support IT resources for presentations and conferences.
• Prepare letters, presentations and reports.
• Manage office budgets.
• Attend meetings with SLT.
• Uphold confidentiality and professional standards.
• Streamline processes to improve team efficiency.
• Handle admin tasks and support admin team.
• Monitor workloads in absence of senior administrator.
• Contribute to team effort by completing tasks as needed.

Skills

Exceptional written and oral comms

Word processing & IT skills

Work under pressure

Time management

Research, digest, analyze, present

Sales and Marketing

Initiative

Honesty & reliability

Attention to detail

Confidentiality

Organization & prioritization

People skills

Interpersonal skills

Education

Bachelor’s Degree from accredited institution

Job description

Job Description

Key Duties and Areas of Responsibility

• Orientation and induction for new Parents and Students
• Carries out specific projects and research
• Facilitates annual review and update of company Policies
• Prepares PR items to create and increase exposure on social media and school website
• Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes/records of meetings
• Check all correspondences before sending for signature
• Devises/maintains office systems, including data management and filing
• Use appropriate IT resources to aid presentations, conferences, and corporate visits
• Prepares letters presentations and Reports
• Manages office budgets
• Attends meetings with SLT
• Always observes a code of strict confidentiality
• Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the company’s function
• Streamlines processes, ensuring the team works as efficiently as possible
• Takes responsibility of all admin tasks and support admin team
• Monitors work requirements in the absence of the senior administrator
• Contributes to team effort by accomplishing tasks as needed

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
• Perform playground duties on time and with due diligence to safeguard Hamilton students
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school

Other Duties And Responsibilities

Any other duties that may be required from time to time. These are typical work responsibilities, but responsibilities are not only limited to the ones mentioned. ISP ME reserves the right to add or change responsibilities by communicating in writing to the employee.

Position Requirements Education

• Bachelor’s Degree in from an accredited institution

Experience

Minimum 3 years’ work experience

Language

• English is mandatory
• Arabic is an advantage

Required Skills And Knowledge Competencies

• Exceptional written and oral communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• The ability to work under pressure and to tight deadlines
• Good time management skills
• The ability to research, digest, analyze and present material clearly and concisely
• Sales and Marketing
• The ability to work on your own initiative
• Honesty and reliability
• Attention to detail
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and an understanding of confidentiality issues
• Excellent communication and people skills at all levels
• Ability to coordinate and collate data
• Health and Safety Awareness
• Energetic and enthusiastic
• A dynamic, positive approach to deliver the school’s vision
• Self-motivation and ability to take initiatives
• Demonstrate an understanding of & commitment to our best practice model
• Good knowledge and information of school operations
• Ability to establish and maintain effective working relationships with staff
• Presentation skills with the ability to present information in a concise and professional manner
• Organization skills: well organized and able to prioritize tasks and workload
• Customer service
• Critical thinking
• Ability to negotiate, persuade and motivate others
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team-player with excellent interpersonal skills
• Behavior management
• Record keeping and report preparation methods
• Interpersonal skills including tact, courtesy and patience
• Customer focused
• Willingness to undertake appropriate Professional Development

Attributes

• Empathetic listener and patient
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can-do attitude

As a member of the staff of THIS you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationship with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The working hours as arranged with the principal are strictly followed.
• This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.