Procurement & Document Control Specialist

Swan Global Holdings Group; Doha; On-site; QAR 120,000 - 180,000; Full time

Job summary

Swan Global Holdings Group is seeking a Procurement cum Document Controller in Qatar to support procurement operations and manage critical documents. You will source, purchase, coordinate with suppliers, and maintain accurate records while ensuring compliance and efficient workflows.

The role requires at least 3 years in procurement and document control, familiarity with ERP systems (SAP/Oracle/Dynamics), and strong organizational skills.

Qualifications

• Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, Logistics, or a related discipline.
• Professional certification in Procurement or Supply Chain Management is an added advantage.
• Minimum of 3 years of experience in procurement and document control.
• Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, or equivalent procurement software.

Responsibilities

• Receive and review purchase requisitions from internal departments.
• Obtain competitive quotations from approved suppliers and evaluate offers.
• Prepare, process, and issue Purchase Orders (POs) in line with procedures.
• Coordinate with suppliers on order confirmations, delivery schedules, and pricing.
• Monitor purchase orders and ensure timely delivery of goods and services.
• Verify supplier invoices against POs and delivery notes.
• Maintain supplier records, pricing, and procurement history.
• Support vendor performance evaluations and supplier relationships.
• Coordinate with warehouse to monitor stock levels and prevent shortages.
• Assist in sourcing alternate suppliers and negotiate terms when required.
• Prepare procurement reports and vendor documentation.

Skills

Vendor negotiation

Attention to detail

Procurement planning

Time management

Communication skills

Education

Bachelor's/Diploma in Supply Chain/Related

Procurement/Supply Chain Certification

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Swan Global Holdings Group is seeking a Procurement cum Document Controller in Qatar to support procurement operations and manage critical documents. You will source, purchase, coordinate with suppliers, and maintain accurate records while ensuring compliance and efficient workflows.

The role requires at least 3 years in procurement and document control, familiarity with ERP systems (SAP/Oracle/Dynamics), and strong organizational skills.