Mechanical Materials & SAP Coordinator

Swan Global; Doha; On-site; QAR 67,000 - 112,000; Full time

Job summary

Swan Global in Qatar is seeking a seasoned Material Coordinator to manage material specifications, coding, and ERP-driven processes within the oil & gas sector.

You will coordinate with the Supply Chain, maintain PRs and reservations, optimize stock, and ensure contractual deliveries using SAP MM/PM. Fluency in English is required; Arabic is a plus. This role emphasizes accuracy, independence, and teamwork in a multicultural environment.

Qualifications

• Degree/Diploma in Mechanical Engineering or equivalent from a recognized university.
• 38 years of experience in material coordination, procurement, contracts, warehousing, and logistics (oil & gas industry preferred).
• Minimum 2 years of SAP MM and PM module experience.
• Hands-on experience with ERP systems and MS Office applications.
• Strong knowledge of material coding systems and inventory classification.
• Excellent communication skills in English; Arabic knowledge is an advantage.

Responsibilities

• Review OEM manuals, spare parts catalogs, drawings, and QP standards to develop material specifications.
• Create e-SPFs for coding and coordinate with the Supply Chain Department (MMDG Division).
• Provide material codes to users for PR/Reservation/COO requests.
• Reservations & Purchase Requisitions: Ensure timely material delivery through follow-up with Supply Chain Department.
• Track pending reservations and purchase requisitions, supporting end users in PR/Reservation creation.
• Maintain and update PR and reservation data.
• Materials Call-off Orders (COO): Assist end users in COO creation and follow-up to supply completion.
• Procurement via Outsourced Contracts: Identify materials from OEM manuals and catalogs in coordination with end users.
• Work with contract administrators to ensure material delivery within contractual obligations.
• Store Coordination: Oversee material withdrawals from Dukhan stores and arrange transportation from QP warehouse.
• Follow up on Complaint Notification Reports (CNRs), rejected items, and repair-and-return requests.
• SAP MM & PM Module Usage: Utilize SAP MM and PM extensively for daily operations.
• Generate status and analytical reports to assist Planning Engineer and end users.
• Stock Monitoring & Optimization: Track safety stock levels, highlighting fast- and slow-moving items.
• Support replenishment activities and inventory optimization reviews with end users.
• New Project Material Coding: Follow up on SPIRs, e-SPFs, and BOMs from new projects and ensure proper coding with Supply Chain.
• Write-off & Disposal: Assist in asset write-off/disposal procedures for obsolete equipment in MIC.
• Other Responsibilities: Ensure all activities comply with QP/DCA HSE regulations and standards.

Skills

English communication

Arabic knowledge

ERP systems

SAP MM

SAP PM

MS Office

Education

Mechanical Engineering degree or equivalent

Tools

SAP MM

SAP PM

ERP systems

MS Office

Job description

Swan Global in Qatar is seeking a seasoned Material Coordinator to manage material specifications, coding, and ERP-driven processes within the oil & gas sector.

You will coordinate with the Supply Chain, maintain PRs and reservations, optimize stock, and ensure contractual deliveries using SAP MM/PM. Fluency in English is required; Arabic is a plus. This role emphasizes accuracy, independence, and teamwork in a multicultural environment.