PMO & Portfolio Coordination Consultant - Banking

VAM Systems Inc.; Doha; On-site; QAR 180,000 - 300,000; Full time

Job summary

SmartRecruiters, Inc. seeks a PMO & Portfolio Coordination Consultant for our Qatar operations to support the Strategy PMO with portfolio reporting, CapEx planning, governance follow-up, and executive management reporting.

The role demands strong hands-on coordination, data consolidation, stakeholder follow-up, and timely, actionable portfolio information across business, Finance, and PMO stakeholders. Key responsibilities include consolidating updates, maintaining dashboards, preparing reports,

Qualifications

• Experience in PMO and portfolio reporting.
• Strong ability to consolidate data from multiple sources.
• Proven track record in executive reporting and governance.
• Familiarity with CapEx planning and budget reporting.

Responsibilities

• Consolidate updates from project managers and business units.
• Maintain portfolio dashboards and project trackers.
• Perform data-quality reviews and challenge missing or inconsistent information.
• Prepare weekly, monthly, and ad hoc portfolio reports.
• Track milestones, approvals, deliverables, and outstanding actions.
• Proactively follow up with stakeholders for timely updates.
• Coordinate annual CapEx collection across divisions and subsidiaries.
• Consolidate and validate CapEx submissions.
• Track CapEx requests through governance and approval stages.
• Reconcile CapEx information across business, Finance, and PMO records.
• Prepare prioritization and management decision packs.
• Maintain CapEx pipelines and trackers.
• Support reforecasting and budget-adjustment exercises.
• Produce reporting on CapEx consumption, pipeline, and approval status.
• Coordinate governance meetings and prepare agendas, packs, and minutes.
• Maintain action logs and follow up on outstanding actions.
• Develop executive presentations and management reports.
• Analyze portfolio information and highlight key observations.
• Support project managers in complying with PMO requirements.

Skills

Advanced Excel

PowerPoint

Planview

MS Project

Data validation

Stakeholder coordination

Executive reporting

Cross-functional collaboration

Communication skills

Job description

• Full-time

Job Description

We are currently looking for PMO & Portfolio Coordination Consultant for our Qatar operations

Role summary:

The PMO & Portfolio Coordination Consultant will support the Strategy PMO in portfolio reporting, CapEx planning coordination, governance follow-up, and executive management reporting. The role requires strong hands-on coordination, data consolidation, stakeholder follow-up, and reporting skills to ensure accurate, timely, and actionable portfolio information across business, Finance, and PMO stakeholders.

Key responsibilities

• Consolidate updates from project managers and business units


• Maintain portfolio dashboards and project trackers


• Perform data-quality reviews and challenge missing or inconsistent information


• Prepare weekly, monthly, and ad hoc portfolio reports


• Track milestones, approvals, deliverables, and outstanding actions


• Proactively follow up with stakeholders for timely updates


• Coordinate annual CapEx collection across divisions and subsidiaries


• Consolidate and validate CapEx submissions


• Track CapEx requests through governance and approval stages


• Reconcile CapEx information across business, Finance, and PMO records


• Prepare prioritization and management decision packs


• Maintain CapEx pipelines and trackers


• Support reforecasting and budget-adjustment exercises


• Produce reporting on CapEx consumption, pipeline, and approval status


• Coordinate governance meetings and prepare agendas, packs, and minutes


• Maintain action logs and follow up on outstanding actions


• Develop executive presentations and management reports


• Analyze portfolio information and highlight key observations


• Support project managers in complying with PMO requirements

Required skills

• Advanced Excel skills, including pivot tables, lookups, reporting, and data reconciliation


• Excellent PowerPoint and executive presentation skills


• Experience with portfolio/project management systems, preferably Planview and/or MS Project


• Strong data validation, cleansing, and reconciliation capabilities


• Strong stakeholder coordination and follow-up skills


• Ability to work with senior stakeholders and across PMO, Finance, and business teams


• Excellent written and verbal communication skills