Offshore Mobilization Admin Coordinator

SPIE Global Services Energy; Doha; On-site; QAR 65,000 - 95,000; Full time

Job summary

SPIE Global Services Energy LLC in Doha, Qatar seeks an Administrative Coordinator to oversee end-to-end admin tasks for offshore personnel. Responsibilities include visa coordination, mobilization/demobilization, travel arrangements, site access, and reporting.

The role requires extensive experience in oil & gas administration, strong organization, and proficiency with MS Office. Fluent English and compliance with HSE standards are essential.

Qualifications

• Minimum 10 years of experience with at least 5 offshore level on-field equipment in diversified oil & gas processing or petrochemical plants.
• Experience in mobilization/demobilization, visa management and coordination with PRO.
• Strong administrative and reporting capabilities.

Responsibilities

• Handle all administrative tasks of the assigned employees from mobilization to demobilization as per company standards, guidelines and procedures.
• Manage Qatar entry visas – coordinate with PRO for applications, renewals and cancellations; track block visas.
• Coordinate with HR to arrange Labour Contracts via PRO liaison.
• Track mobilizations and generate management reports.
• Administer mobilization process including appointments, visa transfers, and agency liaison for overseas mobilization.
• Ensure pre-departure documents and attestations are intact.
• Arrange gate passes, chopper passes and access cards for site entry.
• Coordinate trainings (HUET/SS/BOSIET/PTW/APAVE etc.), fit-to-work certifications and PPEs.
• Record passport/visa/training expiry dates in PROLOG and maintain validity.
• Arrange air tickets and travel data for POB reporting; manage hotel reservations for offshore crew and visitors.
• Generate purchase orders for tickets, PPE, trainings, hotels, and medicals; coordinate transport with drivers.
• Maintain rotation/annual leave plans and contribute to QHSE policies.

Skills

Interpersonal skills

Organizational skills

Computer literacy

Microsoft Office

Education

Higher secondary + technical diploma

Tools

Microsoft Office Suite

Job description

SPIE Global Services Energy LLC in Doha, Qatar seeks an Administrative Coordinator to oversee end-to-end admin tasks for offshore personnel. Responsibilities include visa coordination, mobilization/demobilization, travel arrangements, site access, and reporting.

The role requires extensive experience in oil & gas administration, strong organization, and proficiency with MS Office. Fluent English and compliance with HSE standards are essential.