Offshore Mobilization & Admin Coordinator

SPIE; Doha; On-site; QAR 92,000 - 148,000; Full time

Benefits offered by this job

Insurance coverage

Expat accommodation

Transportation

Job summary

SPIE Global Services Energy in Doha, Qatar, is seeking an experienced admin professional to manage end-to-end employee mobilization and visa processes while coordinating with HR and PRO teams. The role includes training arrangements, travel logistics, and compliance with QHSE standards.

The ideal candidate has extensive offshore experience, strong English communication, and proficient MS Office skills, supporting offshore crews and site access needs.

Qualifications

• Higher secondary education plus a three-year technical diploma (HNC, HND or equivalent).
• 10+ years of experience with at least 5 years offshore level on-field equipment in oil & gas or petrochemical plants.
• Fluent in English (written and spoken).
• Good interpersonal and organizational skills; proficient in Microsoft Office.

Responsibilities

• Handle all administrative tasks of the assigned employees from mobilization to demobilization per company standards.
• Manage all Qatar entry visas, including applications, renewals and cancellations with the PRO; track block visas.
• Coordinate with HR to obtain information for Labour Contract via the PRO.
• Track mobilizations and generate reports for management.
• Administer mobilization processes: scheduling with QVC, visa transfers for local hires, and liaising with overseas agencies as needed.
• Ensure pre-departure documents and attestations are complete.
• Arrange gate passes, chopper passes and access cards for work sites.
• Coordinate trainings (HUET/SS/BOSIET/PTW/APAVE etc.), fit-to-work certifications and PPEs.
• Record expiry dates of passport, visa, trainings, passes in PROLOG to monitor validity.
• Handle air ticketing to optimize cost for mobilization, demobilization and rotation leave.
• Record travel data for POB reporting and for generating reports.
• Arrange hotel reservations for offshore crew, visitors and staff as needed.
• Generate purchase orders for tickets, PPE, trainings, hotels, medicals, etc.
• Coordinate with drivers for airport pickups/drop-offs and site transport.
• Maintain employee rotational/annual leave plans.
• Contribute to QHSE policies in daily work environment.

Skills

English fluency

Interpersonal skills

Organizational skills

Computer literacy

Microsoft Office

Education

Higher secondary + technical diploma

Tools

Microsoft Office

Job description

SPIE Global Services Energy in Doha, Qatar, is seeking an experienced admin professional to manage end-to-end employee mobilization and visa processes while coordinating with HR and PRO teams. The role includes training arrangements, travel logistics, and compliance with QHSE standards.

The ideal candidate has extensive offshore experience, strong English communication, and proficient MS Office skills, supporting offshore crews and site access needs.