Maintenance System Administrator

Swan Global; Doha; On-site; QAR 150,000 - 210,000; Full time

Job summary

Swan Global is seeking a Maintenance System Administrator in Qatar to manage the CMMS, maintain maintenance data, plan work orders, and generate reports and KPIs. The role requires hands-on CMMS expertise, strong Excel skills, and a focus on data integrity in a heavy industrial setting.

The successful candidate will support maintenance planning, scheduling, and data-driven improvements while ensuring accuracy and compliance with safety standards.

Qualifications

• 3+ years of experience in maintenance system administration.
• Hands-on CMMS experience in industrial settings.
• Experience in Oil & Gas or heavy industrial environments preferred.

Responsibilities

• Administer and maintain the CMMS.
• Create, update and manage preventive, predictive and corrective work orders.
• Plan, schedule, monitor and track maintenance activities via CMMS.
• Maintain accurate equipment, asset and maintenance records.
• Generate maintenance reports, dashboards and KPIs.
• Analyze maintenance data and identify trends to improve performance.
• Ensure data accuracy, consistency and CMMS integrity.
• Support planners and supervisors with system updates and reporting.
• Monitor work orders for timely completion and closure.
• Assist in developing and improving maintenance planning processes.
• Support inventory and spare parts data management in CMMS.
• Prepare Excel reports using advanced functions, pivot tables and data analysis tools.
• Coordinate with teams to keep maintenance records up to date.
• Ensure compliance with procedures, quality standards and safety.

Skills

CMMS

Microsoft Excel

Pivot Tables

Advanced Formulas

Data Analysis

Dashboards

Reporting

KPI tracking

Maintenance planning

Attention to detail

Education

Diploma or Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Industrial Engineering, Computer Engineering

Tools

SAP PM

IBM Maximo

Oracle eAM

Infor EAM

Job description

Job Description

Position: Maintenance System Administrator

Industry: Oil & Gas / Industrial Maintenance
Location: Qatar
Duration: 17 Months
Start Date: Immediate (ASAP)

Job Summary

We are seeking a detail-oriented and proactive Maintenance System Administrator to support the effective administration of the Computerized Maintenance Management System (CMMS). The successful candidate will be responsible for maintaining maintenance data, planning and tracking work orders, generating reports and KPIs, and ensuring the accuracy of maintenance records to support efficient maintenance operations.

Key Responsibilities

• Administer and maintain the Computerized Maintenance Management System (CMMS).
• Create, update, and manage preventive, predictive, and corrective maintenance work orders.
• Plan, schedule, monitor, and track maintenance activities through the CMMS.
• Maintain accurate equipment, asset, and maintenance records.
• Generate maintenance reports, dashboards, and Key Performance Indicators (KPIs).
• Analyze maintenance data and identify trends to improve maintenance performance.
• Ensure data accuracy, consistency, and integrity within the CMMS.
• Support maintenance planners and supervisors with system updates and reporting requirements.
• Monitor work order status and ensure timely completion and closure.
• Assist in developing and improving maintenance planning and scheduling processes.
• Support inventory and spare parts data management within the CMMS.
• Prepare Microsoft Excel reports using advanced functions, formulas, pivot tables, and data analysis tools.
• Coordinate with maintenance teams to ensure all maintenance records are complete and up to date.
• Ensure compliance with company procedures, quality standards, and safety requirements.

Qualifications

• Diploma or Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Industrial Engineering, Computer Engineering, or a related technical discipline.

Experience

• Minimum 3 years of experience in maintenance system administration, maintenance planning, or a similar maintenance support role.
• Hands-on experience with Computerized Maintenance Management Systems (CMMS).
• Experience in industrial, manufacturing, utilities, or Oil & Gas environments is preferred.

Required Skills

• Strong knowledge of CMMS for work order planning, scheduling, tracking, and reporting.
• Advanced proficiency in Microsoft Excel, including:
  • Pivot Tables
  • Advanced Formulas
  • Data Analysis
  • Reporting and Dashboards
• Ability to analyze maintenance data and prepare accurate reports and KPIs.
• Good understanding of preventive, predictive, and corrective maintenance practices.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Good understanding of inventory and spare parts management (preferred).
• Strong communication and interpersonal skills.

Language Requirements

• Excellent command of English (both written and spoken).

Preferred Qualifications

• Experience in Oil & Gas, Petrochemical, Manufacturing, or Heavy Industrial facilities.
• Familiarity with maintenance planning methodologies and asset management practices.
• Knowledge of inventory control and spare parts management within CMMS.
• Experience working with SAP PM, IBM Maximo, Oracle eAM, Infor EAM, or similar maintenance management systems is an advantage.