Luxury Receiving & Inventory Supervisor

Rosewood Doha; Doha; On-site; QAR 45,000 - 89,000; Full time

Job summary

Rosewood Doha is seeking a meticulous Store/Inventory Associate to verify, receive, inspect and log all incoming goods against purchase orders and delivery notes. You will organize storage following FIFO and ensure invoices and receiving records are filed for daily review.

You will conduct periodic stock takes, analyze usage patterns to optimize levels, and coordinate with departments to ensure timely replenishment.

Responsibilities

• Verify and ensure all deliveries are supported with Good Receiving Notes (GRN), purchase orders and other order documentation required.
• Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
• Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Maintain a copy of all orders and receiving documentation, showing the scheduled delivery dates and GRN number on file.
• Ensure that all invoices and delivery orders of goods received are properly stamped and recorded in the Daily Receiving Summary.
• Daily Receiving Summary contains all the invoices posted on the day.
• All invoices received are signed by their respective HODs prior to submission to Accounts.
• To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note. Both digitally and in paper form
• Ensure that all rejected goods, containers, empty bottles and cases leaving the hotel are properly documented and accounted for.
• To prepare Credit Memo records for returned items.
• To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
• To ensure storage areas are arranged and continuously maintained in a safe, clean and secure condition.
• To ensure that all goods are put away correctly and neatly and that all areas are cleaned according to the cleaning schedule.
• Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Perform periodic stock audits to reconcile physical stock levels with system records.
• Analyze inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
• To undertake monthly stock takes of the inventory storerooms and other areas as directed.
• To issue items to departments as per the approved requisitions.
• To ensure items are replenished as per the PAR stocks on regular basis.
• To Assist the F&B Controller in the monthly Food and Beverage inventory not limited to beverage store but outlets as well.
• Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
• To undertake cross-training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
• To attend all training courses as and when required.
• To collect signatures from departments representatives upon giving out received items.
• To have complete knowledge and command over all the products in storage.

Job description

Rosewood Doha is seeking a meticulous Store/Inventory Associate to verify, receive, inspect and log all incoming goods against purchase orders and delivery notes. You will organize storage following FIFO and ensure invoices and receiving records are filed for daily review.

You will conduct periodic stock takes, analyze usage patterns to optimize levels, and coordinate with departments to ensure timely replenishment.