Head of Collections

PPL Dynamics; Doha; On-site; QAR 180,000 - 240,000; Full time

Job summary

PPL Dynamics in Qatar seeks an experienced Records/Archival Manager to lead governance and preservation of hardcopy and digital archives within a governmental context. You will oversee identification, appraisal, arrangement, storage, and retrieval of inactive records, manage the archival warehouse facility, and steer strategic archival projects within budget and timelines.

Strong writing, stakeholder collaboration, and knowledge of privacy issues are essential; Arabic is an advantage.

Qualifications

• Bachelor's degree in Information Management, Information Technology, Archiving, Library Science, or related field; Master's preferred.
• 6–8 years of full-time work experience, with at least 2 years in a supervisory role.
• Expert understanding of archival principles – provenance and original order; metadata and descriptive standards.
• Expert knowledge of arrangement, description, preservation, and research & reference services.
• Knowledge of archival standards of records and archive management, appraisal, arrangement, and description.
• Strong interpersonal, collaborative, and project management skills.
• Understanding of legal, ethical, and privacy issues related to archival materials, e.g., copyright, donor agreements, GDPR.
• Experience managing a hardcopy archival program and repository; MS Office proficiency.

Responsibilities

• Identify records of archival value and manage hardcopy records in the warehouse.
• Supervise sentencing of inactive materials to appraise for value and identify temporary and archival records.
• Identify, acquire, appraise, arrange, describe, store, preserve, and access inactive records.
• Manage the archival warehouse storage facility, including transfers, access, and retrieval of archives.
• Oversee destruction of sentenced records.
• Develop strategic plans for physical archives, including budgetary constraints and timelines for archival projects.
• Perform other reasonable tasks as assigned by supervisor.

Skills

Archival principles

Record management

Project management

Written communication

Arabic language (advantage)

Education

Bachelor's degree in Information Management / Archiving

Master's degree preferred

Tools

MS Office

Job description

Location: Qatar
Employment Type: Full-time
Nationality Requirement: Qatari Nationals Only
Industry: Governmental

Key Result Areas

• Manage the process of identifying records of archival value, and the management of hardcopy archival records in the warehouse
• Supervise the record sentencing functions of inactive hardcopy materials to appraise for record value, including the identification of temporary and archival (permanent) value records
• Identify, acquire, appraise, arrange, describe, store, preserve, and access inactive hardcopy and physical records
• Manage the archival warehouse storage facility, including material transfers, access, and retrieval of archives
• Manage oversight and eventual destruction of sentenced records
• Develop strategic plans for physical archives, including budgetary constraints and timelines for archival projects
• Perform other reasonable tasks as assigned by supervisor

Minimum Knowledge, Skills & Experience

• Bachelor's degree in Information Management, Information Technology, Archiving, Library Science, or other relevant discipline; Master's preferred. Demonstrable evidence of continuous learning in the field of Information Management. Recognized professional qualifications such as Certified Archivist (CA), Digital Archives Specialist (DAS), Certified Records Manager (CRM), Information Governance Professional (IGP) and/or an Archival Management Certificate are an advantage
• 6-8 years of relevant full-time work experience, 2 of which at a supervisory level
• Expert understanding of core archival principles – provenance and original order; metadata and descriptive standards, accessioning, acquisition, appraisal, and problem solving
• Expert knowledge of arrangement & description, preservation techniques, and research & reference services
• Expert knowledge of archival standards of records and archive management, appraisal, arrangement, and description.
• Strong interpersonal, collaborative, and project management skills
• Understanding of legal, ethical, and privacy issues related to archival materials, e.g., copyright, donor agreements, GDPR (General Data Protection Regulation)
• Experience managing a hardcopy archival program and repository, including the people, process, and technological aspects of that facility
• Experience in the implementation and innovation of archival solutions in a complex and distributed corporate environment
• Strong attention to detail
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
• Proficiency in MS Office applications