100000001045.Head, Collections Management

Qatar Foundation; Qatar; On-site; QAR 120,000 - 240,000; Full time

Job summary

Qatar Foundation seeks a Head of Collections Management to oversee hardcopy archival records, ensuring proper identification, appraisal, preservation, and controlled access.

You will lead a team, manage the archival warehouse, align strategies with budgets and timelines, and ensure compliance with legal and privacy standards. Arabic proficiency is a bonus, and experience in complex corporate archives is preferred.

Qualifications

• Bachelor’s degree in Information Management, IT, Archiving, Library Science, or other relevant discipline. Master’s preferred.
• 6–8 years of relevant full-time work experience, 2 of which at a supervisory level.
• Expert understanding of core archival principles – provenance and original order; metadata and descriptive standards, accessioning, acquisition, appraisal, and problem solving.

Responsibilities

• Identify records of archival value and manage hardcopy archival records in the warehouse.
• Supervise the record sentencing functions of inactive hardcopy materials to appraise for record value, including identification of temporary and archival (permanent) value records.
• Identify, acquire, appraise, arrange, describe, store, preserve, and access inactive hardcopy and physical records.
• Manage the archival warehouse storage facility, including material transfers, access, and retrieval of archives.
• Manage oversight and eventual destruction of sentenced records.
• Develop strategic plans for physical archives, including budgetary constraints and timelines for archival projects.
• Perform other reasonable tasks as assigned by the supervisor.

Skills

Archival principles

Provenance & original order

Metadata & descriptive standards

Arrangement & description

Preservation techniques

Research & reference services

Project management

Team leadership

Legal & privacy knowledge

MS Office

Arabic language (advantage)

Education

Bachelor’s degree in Information Management/Archiving/Library Science

Master’s degree (preferred)

Tools

MS Office

Job description

Head, Collections Management

Location: Qatar

Job Description

In this role, you will oversee the management of hardcopy archival records, ensuring their proper identification, appraisal, preservation, and access.

• Identify records of archival value and manage hardcopy archival records in the warehouse.
• Supervise the record sentencing functions of inactive hardcopy materials to appraise for record value, including identification of temporary and archival (permanent) value records.
• Identify, acquire, appraise, arrange, describe, store, preserve, and access inactive hardcopy and physical records.
• Manage the archival warehouse storage facility, including material transfers, access, and retrieval of archives.
• Manage oversight and eventual destruction of sentenced records.
• Develop strategic plans for physical archives, including budgetary constraints and timelines for archival projects.
• Perform other reasonable tasks as assigned by the supervisor.

Qualifications

• Bachelor’s degree in Information Management, Information Technology, Archiving, Library Science, or other relevant discipline. Master’s preferred.
• 6-8 years of relevant full-time work experience, 2 of which at a supervisory level.
• Expert understanding of core archival principles – provenance and original order; metadata and descriptive standards, accessioning, acquisition, appraisal, and problem solving.
• Expert knowledge of arrangement & description, preservation techniques, and research & reference services.
• Expert knowledge of archival standards of records and archive management, appraisal, arrangement, and description.
• Strong interpersonal, collaborative, and project management skills.
• Understanding of legal, ethical, and privacy issues related to archival materials, e.g., copyright, donor agreements, GDPR.
• Experience managing a hardcopy archival program and repository, including people, process, and technological aspects of that facility.
• Experience in the implementation and innovation of archival solutions in a complex and distributed corporate environment.
• Strong attention to detail.
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely. Arabic proficiency is an advantage.
• Proficiency in MS Office applications.
• Recognized professional qualifications such as Certified Archivist (CA), Digital Archives Specialist (DAS), Certified Records Manager (CRM), Information Governance Professional (IGP) and/or an Archival Management Certificate are an advantage.